Invoicing Coordinator

This position is for ATEC Logistics LLC a subsidiary of Armada. Founded in 1989 and based in Maitland Florida ATEC () is a logistics provider with expertise in the areas of global ocean shipping export documentation and order management services.

SUMMARY

The Invoicing Coordinator is responsible for the accurate and timely processing of customer invoices within a fast-paced logistics environment. This role serves as a critical link between operations pricing and accounting ensuring all services rendered such as freight accessorial charges and ancillary services are billed correctly and in accordance with customer requirements. The salary for this position is $43800 and requires employees to work onsite 5 days per week.

RESPONSIBILITIES

• Prepare review and issue customer invoices for domestic and international logistics services.
• Verify product pricing freight charges and supporting documentation.
• Ensure invoices align with customer pricing agreements tariffs and service terms.
• Identify and resolve billing discrepancies before invoice release.
• Collaborate closely with internal teams to ensure all pricing discrepancies are resolved before invoice creation.
• Respond to customer inquiries regarding invoices charges and billing timelines.
• Assist with invoice corrections rebills and credit memos as needed.
• Track billing exceptions and recurring issues escalating trends to management.
• Assist with process improvements to enhance billing efficiency and accuracy.

• Ensure compliance with the ATEC Logistics Claim Policies for both internal and external customers.
• Complete tasks associated with the monthly closing in accordance with established timelines.
• Adhere to finance policies procedures and internal controls.
• Support the annual year-end audit process with external accountants.
• Assistance with additional assignments and projects as needed.

QUALIFICATIONS

EDUCATION AND EXPERIENCE REQUIREMENT

Minimum:

• High school diploma or equivalent; associates degree in accounting Finance or Business preferred.
• 13 years of invoicing billing or accounting experience (logistics transportation or supply chain experience strongly preferred).
• Strong attention to detail and high level of accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience with freight invoicing (ocean air truckload LTL accessorial).

Skills & Competencies

• Attention to detail
• Strong organizational and time-management abilities
• Customer-focused mindset
• Ability to work independently and collaboratively

LANGUAGE AND TECHNICAL SKILLS REQUIREMENT

• Proficiency in Microsoft Word Outlook and Excel required; Access GP Dynamics ERP preferred.
• Process-oriented with the ability to document and articulate the structure of complex systems.
• Solid analytical and problem-solving skills with demonstrated experiences of individual and team-based problem-solving.
• Excellent communication skills including listening written oral and demonstrated group presentation.
• Bilingual (Spanish/English) preferred

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this accommodation may be made to enable individuals with disabilities to perform the essential is usually performed in an office environment with normal noise levels. Involves prolonged sitting and computer/phone usage.

DISCLAIMER

This job description isnotintended and shouldnot be construed to be an exhaustive list of all responsibilities skills efforts or working conditions associated with the job. It is intended however to be an accurate reflection of those principal job elements essential for making decisions related to job performance employee development and compensation. As such the incumbent may perform other duties and responsibilities as required. Its contents imply no contractual obligation and may be changed by the company at any time.

Required Experience:

IC