Executive Assistant

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar yourejoining a global team who cares not just about the work we do but also about each other. We are the makers problem solvers and future world builders who are creating stronger more sustainable communities. We dontjust talk about progress and innovation here we make it happen with our customers where we work and live. Together we are building a better world so we can all enjoy living in it.

Your Work Shapes the World at Caterpillar Inc.

Our common values and focus on inclusion and respect drive the decisions made by our company teams and people. This is why we are committed to hiring and building diverse teams representative of the customers we serve globally. When you join our team you can apply your unique life and job experiences and work in an environment where your ideas are heard your contributions are celebrated and your whole-self matters.

When you join Caterpillar youre joining a global team who cares not just about the work we do but also about each other. We are the makers problem solvers and future world builders who are creating stronger more sustainable communities. We dont just talk about progress and innovation here we make it happen with our customers where we work and live. Together we are building a better world so we can all enjoy living in it.

About Cat Financial

Cat Financial is a subsidiary of Caterpillar Inc. the worlds leading manufacturer of construction and mining equipment off-highway diesel and natural gas engines industrial gas turbines and diesel-electric locomotives. For more than 40 years Cat Financial has provided a wide range of financing solutions to customers and Cat dealers for machines engines Solar gas turbines genuine Cat parts and services. Headquartered in Nashville Tennessee Cat Financial serves customers globally with offices and subsidiaries located throughout North and South America Asia Australia Europe and Africa. Visit to learn more about Cat Financial.

Role Definition

• Provides comprehensive day-to-day administrative and coordination support to the Senior Vice President of Cat Financial. This role ensures smooth execution of global business operations by managing schedules facilitating communication across teams and coordinating key activities that enable effective decision-making and organizational efficiency.

Responsibilities

• Assisting executive leaders by managing day-to-day global operational and administrative needs concerning tasks responsibilities prioritizations and delegations.
• Facilitating domestic and international travel arrangements; assisting in payments expense processing and charge card reconciliation.
• Overseeing and managing office procedures involving organizational documents records reports data entry etc.
• Supporting global communications by maintaining a master calendar including all holidays special events organization meetings and gatherings involving office employees.
• Facilitates and plans meetings and events for multiple size audiences

Skill Required:

• Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
• Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
• Effective Communications: Understanding of effective communication concepts tools and techniques; ability to effectively transmit receive and accurately interpret ideas information and needs through the application of appropriate communication behaviors.
• Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
• Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives projects groups or activities making effective judgments as to prioritizing and time allocation.
• Problem Solving: Knowledge of approaches tools techniques for recognizing anticipating and resolving organizational operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
• Planning and Organizing: Knowledge of the process of planning and arranging tasks and resources; ability to plan and organize both time and resources to get things completed while structuring and maintaining work in a systematic and highly methodical way.
• Calendaring: Knowledge of office electronic scheduling software; ability to use scheduling software to create review or manage schedules.

What Top Candidates Will Bring:

• Action-Oriented Problem Solver Demonstrates initiative and strong analytical skills to tackle challenges effectively.
• Exceptional Communication & Relationship Building Skilled at listening engaging and fostering trust with stakeholders.
• Adaptable & Positive Thrives in dynamic environments and adjusts seamlessly to shifting priorities.
• Organizational Excellence Proven ability to manage multiple tasks and competing deadlines without compromising quality.
• Technical Proficiency Advanced skills in Microsoft Excel and PowerPoint for reporting and presentations.
• Relevant Experience Proven background as an Executive Assistant supporting senior leadership ideally within financial services or related business functions. Experience managing complex schedules coordinating global activities and facilitating communication at an executive level is highly preferred.
• Continuous Improvement Mindset Passion for leveraging technology process automation and data analytics to drive efficiency.

Compensation & Benefits:

Summary Pay Range:

$74124.00 - $118608.00

Compensation and benefits offered may vary depending on multiple individualized factors job level market locationjob-related knowledge skills individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility terms and guidelines. This is a summary list of benefits.

• Medical dental and vision benefits*

• Paid time off plan (Vacation Holidays Volunteer etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Life Insurance

• Parental leave

• Adoption benefits

• Tuition Reimbursement

* These benefits also apply to part-time employees

Additional information:

• This position requires the successful candidate to work full time 5 days per week in the Nashville main office.

This Job Description is intended as a general guide to the job duties for this position and is intended for the purpose of establishing the specific salary grade. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities duties and effort required of employees assigned to this job. At the discretion of management this description may be changed at any time to address the evolving needs of the organization. It is expressly not intended to be a comprehensive list of essential job functions as that term is defined by the Americans with Disabilities Act.

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

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