Events & Program Coordinator | Electro Federation Canada (EFC)

Electro-Federation Canada (EFC) is seeking a Full-Time Permanent Events & Program Coordinator in Etobicoke ON.

Due to the nature of off-site event locations access to a vehicle and a valid G drivers license are required. Some overnight stays are required in Ontario and across Canada including flights for events and the annual National Conference which is hosted in varying locations each year.

Normal hours of work for this position are Monday-Friday 8:30-4:30 pm. However due to the nature of the role occasional work outside of these hours may be required including early mornings evenings and weekends.

EFC is inviting qualified candidates to apply for this existing vacancy.

EFC is a not-for-profit industry association that represents Canadas most innovative electrical manufacturers distributors and sales agencies. Our member companies provide leading-edge products and services that help power a changing world - everything from the electrical grid industrial automation robotics intelligent buildings and the electrification of transportation. Explore how we are powering our changing world: view video.

The Electrical industry is at the forefront of driving innovation and has established a solid footprint in Canada:

Economic Growth: EFC member companies jointly contribute over $10 billion to the Canadian economy and employ over 43000 workers in more than 1400 facilities across the country.

Environmental Impact: Our industrys electrical products are essential in homes office buildings factories and other infrastructure. Our energy-efficient and sustainable solutions such as LED lighting sensors controls transformers and electric heaters allow Canadians to be more environmentally conscious and reduce their energy footprint at home work and play.

Social Responsibility: Our members have contributed over $500k to Habitat for Humanity to help families build stability and independence through affordable homeownership. Our industry has also invested $1.5 million in scholarship funding since 2005 providing Canadian post-secondary students with a jump-start on their academic learning.

Join us and become part of Canadas electrical industry!

The Events & Program Coordinator is responsible for supporting the associations overall program initiatives. Reporting to the Director National Events the duties and responsibilities of the Events & Program Coordinator include but are not limited to the following:

• Creates registration details on event management platform (Cvent) logistical event preparation inventory and orders supplies;
• Develops an event planning timeline covering logistical processes;
• Responds to inquiries from members and non-members regarding event offerings registrations cancellations and event related information;
• Coordinates and oversees multiple programs and deliverables simultaneously addressing challenges and adjusting priorities as needed to meet timelines and program objectives;
• Prepares packs and coordinates shipment of materials and equipment for events and programs;
• Provides registration support for all events including the annual national conference which is hosted in varying locations across Canada;
• Coordinates logistics with venues caterers suppliers and vendors to ensure smooth execution;
• Proactively identities and addresses issues that arise during program planning and execution developing alternative solutions to ensure smooth delivery;
• Performs occasional errands and other event related tasks as needed to support event and program requirements;
• Leads the EFC Womens Network Ontario Region Committee meetings and events; and
• Collaborates with the marketing team to ensure all program materials and communications comply with corporate branding guidelines.

Required qualifications:

The successful candidate will have:

• Post-secondary education inPublic Relations Events Administration Communications or Marketing is required.
• Valid G drivers license and access to a reliable vehicle are required candidates must be comfortable with travel across Canada including flights and occasional overnight stays;
• Minimum One (1) to Two (2) years experience in an event coordination program support or administrative role with demonstrated experience providing professional customer service to internal and external stakeholders;
• Strong problem solving time management and organizational skills with the ability to manage competing priorities and deadlines in a dynamic deadline driven environment;
• Superior verbal and written communication skills including strong editing and proofreading skills;
• Strong attention to detail with the ability to produce accurate clear and well-organized materials and presentations;
• Intermediate proficiency with Microsoft Office (i.e. Word PowerPoint Excel) experience with MS Dynamics Constant Contact Click Dimensions is considered an asset; and
• Working knowledge of event management software (Cvent) is an asset.

Assets:

Why youll love working at EFC:

• Competitive employment package commensurate with experience;
• Full benefits;
• Hybrid work schedule;
• Opportunity to work with a dynamic team and a positive work culture;
• Open-concept state-of-the-art office environment;
• Professional development opportunities team building and training days;
• Onsite gym;
• Summer hours;
• Complimentary on-site parking; and
• Winner of multiple Best Place to Work awards for the past seven years.

Electro-Federation Canada is an Equal Employment Opportunity employer. Accordingly reasonable accommodations are available upon request for candidates taking part in relation to the materials or processes we use in the recruitment process.

If you are highly organized professional passionate about events and logistical details enjoy working in a collaborative team environment and are interested in further developing your event management skills within a progressive organization then please apply!

While applications are accepted through this posting candidates may also submit their resume and cover letter directly via email to with the subject line EFC Events & Program Coordinator.

We thank all applicants for their interest but only those selected for an interview will be contacted.