Executive Assistant
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Job Location:
Junction City, KS - USA
Monthly Salary:
Not Disclosed
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
Position Purpose:
Executive Administrative Assistant is responsible for providing administrative and strategic support to VP and General Manager and the Senior Leadership Team. The Executive Administrative Assistant will provide scheduling and other executive support; maintenance of office equipment and the management and maintenance of plan and program documents. The Executive Administrative Assistant will be responsible for ensuring appropriate communication between internal and remote or hybrid employees and field operations regarding administrative matters. They will also provide additional departments with general administrative tasks. The ideal candidate will be experienced in handling a wide range of high-level administrative functions and support related tasks for an operations team and must be able to work independently with little or no supervision.
Primary Duties/Responsibilities:
- The successful candidate must be motivated and understand the critical value of being trustworthy.
- Provide administrative support to executives and operations management including pre and post meetings documentation managing executive and senior leadership schedules creating and analyzing various reports and correspondence filing (electronic and physical) answering phones planning & coordinating conference calls luncheons meetings travel executive expense reports etc.
- Train clerical staff and arrange for employee training by scheduling training or organizing training materials.
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow reporting procedures or expenditures.
- Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
- Assess the urgency and importance of situations and take the appropriate action to determine the necessary level management involvement.
- Provide assistance to the team on an as needed basis.
- Compose correspondence on both routine and complex matters.
- Very minimal travel required.
Qualifications :
Education/Experience/Background:
- High School Diploma/GED is required.
- 7 years of experience as an administrative assistant.
Knowledge/Skills/Abilities:
- Very high proficiency with Google for Business platform.
- Ability to effectively communicate with Supervisors Peers and Stakeholders via phone written form e-mail or in person.
- Ability to establish and maintain interpersonal relationships creating constructive and cooperative working relationships with others and maintaining over time.
- Ability to get information through observing receiving and otherwise obtaining from all relevant sources.
- Excellent written verbal and interpersonal skills and ability to professionally interact with diverse internal and external groups.
- Strong analytical and problem solving skills with attention to details and ability to review materials for accuracy.
- Excellent time management and organizational skills.
Required Certification/Licenses/Training:
- Notary or ability to become one.
- Professional Administrative Certification of Excellence (PACE) or the ability to obtain.
- Certified Project Manager (CPM) or ability to become one.
Additional Information :
Benefits: Veolias comprehensive benefits package includes paid time off policies as well as health dental vision life insurance savings accounts tuition reimbursement paid volunteering and addition employees are also entitled to participate in an employer sponsored 401(k) plan to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.
We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.
Disclaimer: The salary other compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time subject to applicable law.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Veolia aims to be the benchmark company for ecological transformation. Our mission to Resource the world demonstrates the unwavering commitment of our 220,000 employees to creating a positive impact for our planet. By joining Veolia Water Technologies, not only will you become a Re ... View more
