Client Service Specialist Litigation

Client Service Specialist (Legal Secretary) Litigation

Location: Washington D.C. (Hybrid Consistent Onsite Presence Required)
Salary: $76000 - $108000
Employment Type: Full-Time Direct Hire

About the Opportunity

HireNow Staffing is partnering with a prestigious Am Law 100 firm to identify an exceptional Client Service Specialist to join its Litigation practice in Washington D.C. This role is designed for a polished experienced legal secretary who excels in high-pressure environments communicates with precision and provides seamless support to senior partners and attorneys.

This position requires a professional who takes ownership anticipates needs and thrives in a client-focused environment. The ideal candidate has deep litigation experience strong organizational instincts and the ability to support complex international matters especially those involving Spanish-language documents.

This is a hybrid opportunity but the firm requires a consistent in-office presence to maintain collaboration and uphold the firms high service standards.

Key Responsibilities

Executive-Level Legal Support

• Manage complex calendars for partners and senior attorneys resolving conflicts and anticipating needs.

• Coordinate heavy domestic and international travel arrangements including itineraries logistics and meeting prep.

• Serve as a trusted liaison for clients internal teams and external vendors handling communications with professionalism and confidentiality.

Document & Case Management

• Draft edit and proofread legal documents filings correspondence and presentations.

• Spanish-language proofreading translation and drafting experience is strongly preferred.

• Open new matters maintain physical/electronic files and ensure all materials adhere to firm protocols and compliance requirements.

Billing & Administrative Operations

• Process time entries track deadlines manage attorney expenses and assist with pre-bill edits and final billing reviews.

• Collaborate closely with Finance Client Accounting Document Services and other support teams to ensure accuracy and timely turnaround.

Litigation Practice Support

• Assist attorneys with hearing preparation meeting materials binders research compilation and internal project coordination.

• Provide support for presentations client events and attorney business development initiatives as needed.

• Uphold meticulous attention to detail while juggling multiple priorities and tight deadlines.

Required Qualifications

Candidates must meet the following criteria to be considered:

• 6 years of legal secretarial experience preferably in an Am Law or similarly rigorous law firm environment.

• Strong background in litigation and/or international arbitration.

• Experience supporting senior partners and high-volume attorney teams.

• Advanced skills in MS Office (Word Outlook Excel PowerPoint) and document management platforms.

• Proven ability to maintain confidentiality manage sensitive information and communicate professionally at all levels.

• Strong organizational time management and multitasking skills.

• Demonstrated longevity and consistency in past roles (stable resumes required).

Preferred Qualifications (Highly Valued by the Firm)

These skills significantly enhance candidacy and will be prioritized:

• Bilingual Spanish proficiency including drafting translating and proofreading legal documents.

• Prior experience supporting attorneys in global matters foreign proceedings or cross-border litigation.

• Familiarity with international clients cultural nuances and multilingual communication environments.

• Experience preparing presentations coordinating events and supporting attorney business development.

Why This Role Stands Out

This opportunity places you at the center of a highly respected litigation team where your expertise will make a measurable difference. Youll work closely with senior partners handle sophisticated matters and contribute to a culture that values excellence professionalism and collaboration. For legal support professionals seeking long-term stability growth and prestige this is a premier opportunity.