Corporate Services Specialist

About Us

Diligent is the AI leader in governance risk and compliance (GRC) SaaS solutions helping more than 1 million users and 700000 board members to clarify risk and elevate governance. The Diligent One Platform gives practitioners the C-Suite and the board a consolidated view of their entire GRC practice so they can more effectively manage risk build greater resilience and make better decisions faster.

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Position Overview

We are seeking a skilled Corporate Services Specialist to join ourUSbasedteam providing comprehensiveglobalcorporate secretarial and compliance services to a diverse portfolio ofinternationalclients. This role requires a detail-oriented professional with strong technical knowledge of corporate governance regulatory compliance and corporatesecretarial practices.

Key Responsibilities

Corporate Secretarial Services

• Manage global compliance engagements which include the preparationand filing ofstatutory documentswith localregistries
• Maintainaccuratestatutory registers and corporate records for clientcompanies using Diligent Entities software
• Draft board resolutions minutes and other corporate documentation
• Ensure compliance with relevantlocallegislation corporate governance codes and regulatory requirements

Client Relationship Management

• Serve as primary point of contact for assigned client portfolio
• Provideexpert advice on corporate governance matters statutory obligations and regulatory changes
• Build andmaintainstrong professional relationships with clients understanding their business needs and objectives
• Respond promptly to client queries and requests ensuringhigh levelsof client satisfaction
• Collaborate with clients internal teams external advisors and auditors asrequired

Compliance and Risk Management

• Monitor and ensure ongoing compliance with statutory and regulatory requirements
• Identifypotential compliance risks and recommendappropriate mitigationstrategies
• Keep aheadof legislative changes and regulatory updates affecting clients
• Implement andmaintainrobust compliance procedures and documentation standards
• Conduct periodic compliance reviews and health checks for clientcompanies

Project Management and Special Assignments

• Manage corporate restructuring projects including mergers acquisitions and reorganizations
• Coordinate entity formations dissolutions and other corporate changes
• Assistwith due diligence exercises and transaction support services
• Handle complex multi-jurisdictional matters and coordinate with internationalnetwork
• Support business development initiativesand respond to requests for proposals

People Management

• Management of a team of more junior corporate specialists overseeing capacity workflowqualityand individual development

Required Experience/Skills

• Bachelors degree or relevant work experience
• Minimum 3-5 years of experience in corporate secretarial services
• Strong knowledge of UScompany lawglobal compliance managementcorporate governance principles and regulatory frameworks
• ProficiencyinDiligent Entitiesand Microsoft Office
• Excellent drafting and documentation skills
• Strong analytical and problem-solving abilities
• Understanding of financial statements and corporate structures
• Knowledge of international corporate structures and cross-border transactions
• Exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Ability to work independently and manage multiple priorities
• Discrete handling of confidential information
• Adaptability and willingness to learn new areas of expertise
• Technicalexpertisein corporate law and governance
• Project management and coordination skills
• Risk assessment and compliance monitoring
• Team collaboration and mentoring abilities
• Commercial awareness and business understanding

What Diligent Offers You

• Creativity is ingrained in our culture. We are innovative collaborators by nature. We thrive in exploring how things can be differently both in our internal processes and to help our clients
• We care about our people.Diligent offers a flexible work environment global days of service comprehensive health benefits meeting free days generous time off policy and wellness programsto name a few
• We have teams all over the world. We may be headquartered in New York City but we have office hubs in Washington D.C. Vancouver London Galway Budapest Munich Bengaluru Singapore and Sydney.
• Diversity is important to us. Growing maintaining and promoting a diverse team is a top priority for us. We foster and encourage diversity through our Employee Resource Groups and provide access to resources and education to support the education of our team facilitate dialogue and foster understanding.

Diligent created the modern governance movement. Our world-changing idea is to empower leaders with the technology insights and connections they need to drive greater impact and accountability to lead with purpose. Our employees are passionate smart and creative people who not only want to help build the software company of the future but who want to make the world a more sustainable equitable and better place.

Headquartered in New York Diligent has offices in Washington D.C. London Galway Budapest Vancouver Bengaluru Munich Singapore and Sydney. To foster strong collaboration and connection this role will follow a hybrid work model. If you are within a commuting distance to one of our Diligent office locations you will be expected towork onsite at least 50% of the time.We believe that in-person engagement helps drive innovation teamwork and a strong sense of community.

_{We are a drug free workplace. Diligent is proud to be an equal opportunity employer. We do not discriminate based on race color religious creed sex national origin ancestry citizenship status pregnancy childbirth physical disability mental disability age military status protected veteran status marital status registered domestic partner or civil union status gender (including sex stereotyping and gender identity or expression) medical condition (including but not limited to cancer related or HIV/AIDS related) genetic information or sexual orientation in accordance with applicable federal state and local also consider qualified applicants regardless of criminal histories consistent with legal requirements. See alsoDiligents EEO Policy and Know Your are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability you may contact us at .}

_{To all recruitment agencies: Diligent does not accept unsolicited agency resumes. Please do not forward resumes to our jobs alias Diligent employees or any other organization location. Diligent is not responsible for any fees related to unsolicited resumes.}