Assistant Director for Student Financial Accounting

Job Description

As a UW employee you have a unique opportunity to change lives on our campuses in our state and around the world. UW employees bring their energy creative problem-solving skills to their work and are dedicated to building stronger minds and a healthier world. UW is Committed to attracting and retaining a diverse staff your experiences perspectives and unique identities will be honored at the University of Washington. Together our community strives to create and maintain working and learning environments that are inclusive equitable and welcoming.

Finance Planning and Budgeting (FPB) encompasses the major central financial planning analytical and budgeting functions for the University of Washington including:

• Finance & Budget Strategy

• Institutional Analytics & Decision Support

• Policy Planning & State Operations

• University Business Services

Reporting to the Director of Student Fiscal Services the Assistant Director for Student Financial Accounting leads key student financial operations including accounting reconciliations payments and deposits. This role ensures that financial activities are accurate compliant and efficient while providing hands-on leadership that promotes integrity customer service and operational excellence.

The Assistant Director manages a team responsible for student accounting and reporting monitors workflows and internal controls and drives process improvements that strengthen accuracy and efficiency. This position collaborates closely with campus partners including the University Controllers Office Student Financial Aid Treasury and auditors on matters related to student payments reconciliations and compliance.

We encourage applicants to apply even if they do not feel they satisfy all of the skills listed below; we understand that it will take some time for the successful applicant to strengthen specific position skills where needed to learn about the university systems campuses and vendor collaborators and to develop a deep understanding of the FPB environment itself. You will join a supportive team that will partner with you in these efforts; we are an open ethical highly engaged and collaborative community based on trust transparency and mutual respect. We believe in the importance of quality of life embracing inclusion making a difference and having fun.

Duties & Responsibilities

Accounting Reconciliation and Compliance

• Manage monthly quarterly and annual reconciliations for student financial accounts ensuring accuracy and adherence to GAAP GASB NACUBO and University policies

• Oversee accounting functions internal controls and variance analyses to maintain data integrity and compliance

• Coordinate reconciliation of Title IV and other student financial aid funds and support audit preparation and responses

• Develop and enhance Workday reports to improve reconciliation analysis and decision-making

• Partner with SFS and the University Controllers Office staff to strengthen control structures and improve receivable management

Payments and Deposits

• Oversee payment and deposit operations to ensure accuracy security and compliance

• Collaborate with the Treasury Office to monitor and analyze cash activity identify trends and resolve variances

• Evaluate and implement technology and process improvements to enhance efficiency in receipting and reconciliation

Leadership and Team Development

• Supervise and develop staff responsible for accounting reconciliation and payment operations providing clear direction and ongoing feedback

• Lead performance management goal setting and training to promote cross-functional expertise and professional growth

• Partner with the Director on strategic initiatives operational planning and continuous improvement efforts

• Lead or contribute to special projects that advance financial operations reporting and compliance

Requirements:

• Bachelors degree in accounting finance business administration or related field and six years of progressively responsible experience in accounting finance or business management and two years of years of progressively responsible leadership/management experience; demonstrated commitment to developing others to become leaders

• OR a Masters degree in a related field and at least four years of progressively responsible experience including two years of progressively responsible leadership/management experience; demonstrated commitment to developing others to become leaders

• Certified Public Accountant (CPA) license required (active status not necessary); must demonstrate foundational expertise in governmental accounting and compliance relevant to higher education

• Demonstrated leadership experience managing professional accounting or finance staff fostering teamwork professional growth and accountability

• Comprehensive understanding of GAAP GASB and NACUBO standards with familiarity with Washington State financial regulations for higher education

• Proven ability to assess design and implement financial processes and internal controls that strengthen compliance and operational efficiency

• Demonstrated diplomacy sound judgment and tact in managing relationships and sensitive issues

• Excellent interpersonal verbal and written communication skills with the ability to explain complex financial and policy information clearly and persuasively to diverse audiences

• Proven ability to manage multiple projects and business relationships simultaneously and meet sequential deadlines in a dynamic environment

• Commitment to outstanding customer service collaboration and continuous process improvement

• Proficiency with Microsoft Office applications particularly Excel Word and PowerPoint

• Experience with Workday Financials or a comparable enterprise resource planning (ERP) system preferred

• Demonstrated experience in working with diverse groups stakeholders and teams; collaborative inclusive and service-oriented leadership style and the ability to foster a culture of excellence accountability and teamwork

DESIRED:

• Masters degree in accounting finance business administration or a related field

• Active Certified Public Accountant (CPA) license

• Experience in higher education finance particularly in student financial services student accounting or financial aid operations

• Demonstrated success improving accounting operations through automation system enhancements or process reengineering

• Knowledge of federal Title IV regulations and reporting requirements such as FISAP IPEDS and FSEOG

• Recognized as a manager mentor and coach who develops others and promotes a collaborative results-oriented team culture

• Demonstrated passion for exceptional customer service and a commitment to quality and operational excellence

• Proven ability to lead or contribute to cross-departmental projects involving central finance treasury and audit partners

• Proficiency in developing financial reports dashboards or data analytics to support decision-making

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.