Executive Assistant – Projects & Administration

Roles & Responsibilities

• Maintain absolute confidentiality

• Coordinate with global stakeholders to gather market intelligence client data and internal insights.

• Maintain and update distribution lists contact databases and stakeholder maps.

• Support the creation editing and organization of content for internal and external use (e.g. decks whitepapers case studies).

• Support business-critical reporting and automation using Power BI Power Apps and Power Automate.

• Help build lightweight tools and trackers (e.g. prospecting forms approval workflows) that improve internal visibility and execution.

• Progress tracking- Ensure data collection process operates correctly. Facilitate project checkpoint meetings accurately capture actions.

• Support the Chief of Staff and regional business heads in managing operational priorities.

• Manage the executive(s) professional societal and personal commitments including scheduling meetings appointments engagements and travel (domestic or international) arrangements. Evaluate need and exercise discretion in committing time

• Conserve executive(s) time by reading researching and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communication where appropriate

• Serve as a liaison between the executive(s) key stakeholders and other colleagues. This includes receiving prioritizing and screening communication and visitors answering a variety of questions with tact and diplomacy.

• Schedule departmental meetings business reviews offsites and townhalls; assist in the planning preparation and execution of these events

• Help draft and organize internal communications leadership updates and global campaign collateral.

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Qualifications & Skills required

• Experienced Executive assistant with Bachelors degree & Excellent coordination skills

• Strong experience using Microsoft Office Suite including PowerPoint Excel and Outlook.

• Hands-on experience with Power BI Power Apps or Power Automateor a willingness to learn quickly.

• Excellent attention to detail and ability to follow through without micromanagement.

• Strong written communication skills and the ability to interact with global stakeholders at all levels.

• Project Management experience is a must

The Application Process

• Stage 1: Online application and recruiter review
• Stage 3: Pre-recorded video interview
• Stage 4: Live video or in person interview with hiring manager and team
• Stage 5: Offer and onboarding

Were committed to equal employment opportunity and provide application interview and workplace adjustments and accommodations to all applicants. If you foresee any barriers from the application process through to joining WTW please email .