Admin Executive

Pune - India

Monthly Salary: Not Disclosed

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

Travel and Logistics: Coordinate all employee and guest travel (domestic/international): bookings vendors compliance and payments. 2. Facility Management: Manage daily office operations: hygiene maintenance catering staff welfare and safety protocols (including contracts and space). Organize office events training logistics and administrative process flows. 3. Procurement and inventory control: Manage vendor sourcing onboarding (as per policy) and procurement for office supplies/services. Oversee inventory levels storage quality and maintain related records (stock & billing). 4. Vendor and Bill Management: Manage vendor contracts (negotiation compliance - legal/organizational). Process vendor payments resolve billing issues and conduct market reviews. 5. Petty Cash & Budget Oversight: Manage petty cash (reimbursements tracking). Support Finance with admin budget preparation monitoring and record- keeping. 6. Record & Communication Management Maintain organized filing systems (physical/digital) manage document flow (indexing courier postal). Draft administrative communications reports and facilitate internal information sharing. 7. Asset & IT Coordination Maintain asset register; coordinate procurement and repairs. Liaise with IT vendors for hardware software biometrics and ID card support. 2 8. HR & Executive Support Provide administrative support for HR functions (attendance leave onboarding interviews events). Offer logistical and communication support to leadership as needed. 9. Security & Access Control Manage office security infrastructure (CCTV access control keys). Ensure general office safety and security awareness. 10. Compliance & Government Liaison Coordinate with relevant authorities (transport police licensing) as required. Ensure compliance across vendor agreements office operations and safety regulations. 11. Business Continuity Planning (BCP): Support the planning and implementation of BCP measures. Academic Qualification Essential Bachelors degree in any discipline from a recognized university Professional Experience Minimum 3 years of proven experience in admin management vendor management office management or similar roles. Required Skills: Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficiency in MS Office and relevant software. Attention to detail and problem-solving skills. Personal Characteristics: Action oriented with ownership and accountability Hands on approach Solutions-oriented; strong problem solver. Ability to work across teams. Direct clear and concise communicator.