Administrative Assistant 4

The position provides primary confidential and administrative support to the vice president of student affairs (VPSA). The administrative assistant works with the VPSA to produce and monitor the division budget serve as a liaison to coordinate activities with other departments manage workflow and special projects and ensure critical processes and services are maintained and delivered.

• Provide confidential administrative support for the VPSA and student affairs leadership team on matters related to personnel budget evaluation confidential communications and other aspects of the department operation.
• Provide confidential administrative support for the cabinet by note taking agenda building and minutes distribution.
• Provide administrative support to the academic regulations committee academic calendar committee support for learning and ad hoc that role develop and distribute agendas and minutes prepare drafts of documents being developed manage files coordinate activities and information.
• Provide administrative support for athletics assisting with forms documentation and related processes as needed.
• Support campus store operations by assisting with coordination communication and administrative processes to ensure smooth functioning within student affairs.
• Support planning and execution of graduation coordinating logistics and assisting with tasks to ensure smooth operations.
• Serve as liaison between the VPSA with administrative services and instruction on matters related to student services operations policies procedures budgets contracts purchasing special events and academic calendar development.
• Act as a liaison for the VPSA with the college community students members of the community and other educational organizations state and federal agencies.
• Work with the admissions department on special admissions requests.
• Process academic regulations petitions scheduling appointments for students as needed.
• Review readmission petitions schedule petition interviews with the counseling department and manage readmission conditional enrollment follow-up.
• Coordinate communication and publications by working with the VPSA in scheduling and promoting monthly SALT meetings and special topic meetings. Work closely with the community relations office and support staff in instruction to develop publications such as the biennial catalog Discover accreditation and brochures.
• Assist vice president with student Affairs budget development by gathering data on departmental spending patterns and compiling departmental budget requests. Develop cost estimates for staff equipment and supplies. Monitor and control budget status and expenditures. Maintain credit card custodian duties for the student affairs department. Provide monthly reports to the VPSA.
• Perform complex tasks on word processing graphics statistical spreadsheets PowerPoint presentations and database work. Understand apply and stay current with computer technology applications and software.
• Produce and coordinate reports as required i.e.; monthly board of trustee report.
• Interpret and apply internal administrative/instructional policies consistent with goals objectives and policies of student services and the college.
• Oversee the office management day-to-day operation and workflow process for the VPSA.
• Assist the VPSA to manage case files and correspondence with students involved in the code of student conduct process.

This is not intended to be an exclusive list of all duties and responsibilities. Related duties and responsibilities may be assigned.

Minimum Qualifications:

• Bachelors degree from an accredited institution.
• Four years of relevant progressively responsible administrative support or managerial experience.
• Excellent planning organizational and communication skills including speaking listening and writing.
• Excellent computer skills (Windows Word Excel PowerPoint and Outlook preferred).

• Ability to deal with difficult and sensitive situations with tact and diplomacy.
• Or if you do not meet one or more of qualifications listed above but have an applicable combination of education and experience which demonstrates the ability to perform the essential functions of the position.

Preferred Qualifications:

• Experience working in an institution of higher education.

• Experience creating digital content (such as Word/PDF documents and web and learning management system content as appropriate to the role) in accessible formats.
• Bilingual in Spanish and English.

Knowledge Skills & Abilities

• Demonstrated ability to use exceptional communication and interpersonal skills demonstrating professionalism empathy diplomacy discretion and integrity in interactions with diverse constituencies.
• Oral communication: Speak clearly and persuasively actively listen and take the time to understand the points being made including asking questions as appropriate and responding to questions.
• High level of proficiency and accuracy in software packages including word processing spreadsheets and database applications.
• Quality: Accurate and thorough prepare detailed reports evaluate processes to identify ways to improve and promote quality.
• Diversity equity and inclusion: Demonstrated competency and experience working in a diverse academic environment inclusive of students faculty and staff of varying social economic cultural ideological gender and racial/ethnic backgrounds and those with physical emotional and/or learning disabilities.
• Professionalism: Approach others in a tactful manner react well under pressure treat others with respect and consideration and follow through on commitments.
• Ability to assess situations exercise independent judgement resolve issues and coordinate with IT support services when technical issues arise.

Terms of Employment:

The current vacancy in the student affairs is a full-time overtime and benefit eligible position expected to begin as soon as possible.

The starting salary hiring range is $47988 annually ($22.98 per hour) to $54204 annually ($25.96 per hour) with periodic increases and earning potential to $64440 annually ($30.86 per hour). Individual placement within the range is based on the candidates current experience education skills and abilities related to the list established by this recruitment will be used for this position only.

Your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical dental and vision insurance; life and long- term disability insurance plans; vacation sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information please visit our Benefits websiteat: Schedule & Environment:

• Work hours are generally 8 a.m. to 5 p.m. Monday through Friday (1 hour lunch); hours and days may change depending on the needs of the college.
• Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records.
• Regular and consistent attendance required.

Conditions of Employment:

• An offer of employment will not carry with it any responsibility or obligation on the part of the College to sponsor an H-1B Valley College only employs U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show proof of identity and eligibility verification as required by the U.S. Citizenship and Immigration Services.
• All offers of employment are subject to background checks. Prior to a new hire a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
• Finalists are required to complete the sexual misconduct disclosure form as required under RCW 288.112.080.
• A valid Washington state drivers license may be required.

Bargaining Unit:

This position has been designated as a bargaining unit position represented by the Washington Public Employees Association.

Application and Selection Procedure:

Complete application packages must include the following:

• Complete Wenatchee Valley College online application.
• Upload a cover letter that specifically describes how your educational background and experience meet the minimum and preferred qualifications.
• Upload resume.
• Complete supplemental questions.

It is your responsibility to submit all required application materials before the deadline. Please do not send reference letters or other unsolicited materials. They will not be shared with the screening committee and cannot be returned to you. Only finalists may be asked to send additional materials.

Attachments from prior applications will not upload automatically to your new application. Should you have difficulties uploading your documents please contact NeoGov Technical Support at 1- for assistance.

The position closes at 11:59 p.m. PST January 22 2026. The college reserves the right to reopen or extend the closing date. A limited number of applicants who meet the needs of the position and the college will be interviewed.

Reasonable Accommodation:

Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the human resources office by calling . Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay the states free telecommunication access service.

Equal Opportunity Employer:

Wenatchee Valley College is committed to a policy of equal opportunity in employment and student enrollment. All programs are free from discrimination and harassment against any person because of race creed color national or ethnic origin sex sexual orientation gender identity or expression the presence of any sensory mental or physical disability or the use of a service animal by a person with a disability age parental status or families with children marital status religion genetic information honorably discharged veteran or military status or any other prohibited basis per RCW 49.60.030 040 and other federal and laws and regulations or participation in the complaint process.

Equity Statement:

Research suggests that women gender diverse BIPOC individuals may self-select out of opportunities if they dont meet 100% of the job requirements. We encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role.

The following persons have been designated to handle inquiries regarding the non-discrimination policies and Title IX compliance for both the Wenatchee and Omak campuses:

• To report discrimination or harassment: Title IX Coordinator Dial 711 .
• To request disability accommodations: Director of Student Access Wenatchi Hall 2133 TTY/TTD: Dial 711 .

This recruitment announcement may not reflect the entire job description and can be changed or modified at any time.