Vendor Management Officer
Share
Job Location:
Monthly Salary:
Posted on:
23 hours ago
Vacancies:
1 Vacancy
Job Summary
Spektrum have a wide range of exciting opportunities in several global locations.
We are always looking to add great new talent to our team and look forward to hearing from you.
Spektrum supports apex purchasers (NATO UN EU and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services specialised aerospace and defence sales delivery and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.
Who we are supporting
The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATOs member countries and its partners. The agency was established in 2012 and is headquartered in Brussels Belgium.
The NCIA provides a wide range of services including:
- Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATOs communication networks and information systems against cyber threats.
- Command and Control Systems: The NCIA develops and maintains the systems used by NATOs military commanders to plan and execute operations.
- Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
- Electronic Warfare: The NCIA provides electronic warfare services to support NATOs mission to detect deny and defeat threats to its communication networks.
- Information Management: The NCIA manages NATOs information technology infrastructure including its databases applications and servers.
Overall the NCIA plays a critical role in ensuring the security and effectiveness of NATOs communication and information technology capabilities.
The program
Assistance and Advisory Service (AAS)
The NATO Communications and Information Agency (NCI Agency) is NATOs principal C3 capability deliverer and CIS service provider. It provides maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV and when required stand together in the face of attack under Article V.
To provide these critical services in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorises: NATO International Civilians (NIC)s Military (Mil) and Interim Workforce Consultants (IWC)s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.
Role ID C004448
Role Duties and Responsibilities
- On-boarding and off-boarding of service contractors under Advisory and Assistance Services (AAS) and other procurement vehicles if required.
- Drafting reviewing and finalizing Statements of Work (SOW) for a variety of service requirements.
- Identifying and recommending the most suitable procurement strategy in line with NATO procurement policies.
- Coordinating with Acquisition Project Managers and relevant branches to ensure smooth and compliant vendor selection and contract execution.
- Administering contracts and monitoring performance when required.
- Maintaining and updating the Vendor Management Portal including templates guidelines and vendor data records.
- Producing the monthly Vendor Management newsletter and other communications to stakeholders.
- Preparing analytics metrics and reports to support decision- making and ensure transparency.
- Overseeing compliance with procurement rules contractual obligations and security requirements throughout the vendor engagement process.
- In addition the Vendor Manager supports the Smart Sourcing Manager in the development and execution of the NCI Academys smart sourcing strategy
Essential Skills Experience and Certifications
- Demonstrated experience in vendor management procurement or contract administration preferably within a similar organizational or industry context.
- Experience working in a cross-functional environment requiring coordination among multiple departments
- Proven record of maintaining compliance and achieving performance outcomes through effective vendor oversight.
- Excellent organizational and analytical skills with the ability to manage multiple contracts and priorities simultaneously.
- Strong communication and negotiation skills for effective engagement with vendors and internal stakeholders.
- Proficiency in report preparation data analysis and documentation for vendor performance and compliance tracking.
- Problem-solving and decision-making skills with the ability to address operational issues promptly and effectively.
- High attention to detail and accuracy in reviewing contracts invoices and vendor documentation
Working Location
- Oeiras Portugal
Working Policy
- Onsite
Travel
- Some travel to other NATO sites may be required
Security Clearance
Valid National or NATO Secret personal security clearance
We never know what new opportunities might be just over the horizon. If this opportunity isnt for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.
Required Experience:
Unclear Seniority
Key Skills
- Risk Management
- Data Entry
- Vendor Management
- Mobile Devices
- Workers' Compensation Law
- Automotive Diagnostics
- Live Chat
- Merchandising
- Contract Management
- Contract Negotiation
- Cash Handling
- negotiation
About Company
En Spektrum, estamos formando un equipo global de personas increíbles que quieren cambiar el mercado de la defensa y el espacio. Si eres curioso, ambicioso y estás listo para el desafío, ¡nos encantaría saber de ti!
