Facility Management and Planning Site Manager

Who we are:

For more than 70 years NATOs mission has been to preserve peace and security in the Alliance for nearly one billion citizens. The NATO Communications and Information Agency (NCI Agency) and its predecessors have worked tirelessly in providing the means that enable the connectedness and togetherness that keep our Alliance strong. We are the NCI Agency a team of 3000 civilian and military staff in 29 locations throughout Europe North America and Asia.

Our technology and cyber experts allow NATO to conduct critical operations protect NATOs airspace make data-driven decisions defend against cyber-attacks secure NATO networks and maintain superiority in space. This is all possible because of our greatest force our order to keep this edge we aim to hire train and retain the very best staff.

Our staff members represent both the diversity and unity of our Alliance. When you join the NCI Agency you will be part of an organization where you can contribute authentically to the mission and purpose of NATO and help us keep our technological edge.

About the job:

Based in Oeiras you will join the Agency as we embark on a journey to transform our IT services to support NATOs Digital Endeavour. You will join The Facility Management and Planning branch of Chief Information Office responsible for the management and maintenance of the facilities in the Agencys major locations in Brussels The Hague Mons Oeiras and Braine-lAlleud.

Please note that the post will be available as of January 2027.

We are looking for a driven and enthusiastic Facility Management and Planning Site Manager who will take on the following roles and responsibilities:

• Provide direction and guidance in sourcing and overseeing service contracts and providers (vendor management) for hard and soft services;

• Ensuring efficient and cost effective operations of the facilities and assets;

• Planning and execution of preventive and corrective maintenance;

• Leading teams;

• Corporate planning and managing budgets;

• Compliance standards and government regulations;

• Plan accommodate and project manage business change requirements: renovations refurbishments and building projects.

For a full list of duties please review the job description on the NCI Agency career site.

About you:

The valuable knowledge and experience that you bring to this role are:

• A Bachelors/Masters degree at a nationally recognised/certified University in a related discipline - Mechanical or Electrical Engineering (HVAC power grids and plumbing) and 3 years post-related experience. Or exceptionally the lack of a university degree may be compensated by the demonstration of a candidates particular abilities or experience that is/are of interest to NCIA that is at least 10 years extensive and progressive expertise in duties related to the function of the post;

• Extensive Technical Expertise (Advanced Building Systems Knowledge);

• Leadership and Team Management (team supervision and management);

• Preventative Maintenance and System Optimization (Strategic Maintenance Planning Condition Monitoring and Diagnostics Sustainability Practices);

• Compliance and Regulatory Knowledge;

• Health Safety and Environmental Management;

• Technology and Software Proficiency;

• Financial experience managing budgets (OPEX/CAPEX);

• Experience with the use of CMMS (Computerised Maintenance Management Software);

• Hard Services Oversight: 810 years in Technical Operations or Maintenance Management will be an advantage;

• Soft Services & Vendor Management: Experience in Contract Administration or Hospitality Management;

• Basic Knowledge of regulations for building construction in Portugal;

• Fluency in English both written and spoken;

• Knowledge of Portuguese will be a significant advantage.

Training/Certifications:

• Health & Safety

• Professional Project Management Certifications Prince2 PMP

• Facility Specific Project Management IFMA BOMI

What we offer:

• Genuinely meaningful work as part of the most successful alliance in history;

• 5 year contract with competitive tax-free salary and household and childrens allowances;

• Privileges for expatriate staff including expatriation and education allowances (where appropriate) and additional home leave;

• Excellent private health insurance scheme;

• Generous annual leave of 30 days plus official holidays;

• NATO Pension Scheme;

• Development programs such as professional training wellbeing and more.

To learn more about NCI Agency and our work please visit our website.

The NCI Agency prides itself on being an equal opportunity employer. We are committed to fostering an inclusive environment of mutual respect and value uniqueness and differences in gender gender identity race ethnic or cultural origin age religion sexual orientation and physical or neurocognitive ability.

Additional details on the conditions of application can be found via the NCI Agency career site.