Administrator Mobilisation Support

LOCATION: National (Remote) This role supports projects across the UK and may require occasional travel to ABM sites and attendance atHead Offices in London

WORKING HOURS: Monday Friday 08:00 17:00

SALARY: Competitive

If you require any additional support or adjustments during the recruitment process please dont hesitate to contact our Recruitment Department Were here to help!

ROLE OVERVIEW AND PURPOSE

TheMobilisation Support Administratorprovides essential administrative and organisational support to theMobilisation Management team helping to ensure the smooth setup and transition of new and existing contracts across ABMs national portfolio.

The role includes supporting documentation control updating project trackers in Smartsheet and SharePoint andassistingwith communication between operations teams suppliers and key stakeholders.

This position requires excellent communication skills strong organisation and the ability to work collaboratively across multiple projects to support the successful delivery of mobilisations in line with ABMs quality standards.

Note:Travel expenses will be covered whenrequired.

KEY RESPONSIBILITIES

• Providing proactive administrative and organisational supportto the Mobilisation Managers across multiple concurrent projects.
• Supporting the use and upkeepof Smartsheet Microsoft Teams and SharePoint to record mobilisation progress documentation and action plans.
• Maintaining clear andaccurateproject documentation reports and trackersto ensure visibility of key milestones.
• Using Microsoft Word Excel and PowerPointto prepare documentation data summaries and presentation materials.
• Assistingcommunication and information flowbetween internal stakeholders operations teams and suppliers to ensure consistency andtimelyupdates.
• Supporting procurement and commercial activitiesby helping with quotations purchase orders and document submissions asrequired.
• Monitoring mobilisation milestones tasks and deliverablesto help ensure deadlines are met and any issues are promptly flagged.
• Organising supplier and subcontractor documentation ensuring compliance and readiness ahead of contract commencement.
• Contributing to reporting by gathering reviewing and formatting data for performance and financial updates.
• Ensuring version control and accessibilityof all project materials within ABMs digitalsystems..

REQUIRED SKILLS AND EXPERIENCE

• Highly organised with the ability to manage multiple tasks and priorities while meeting deadlines.

• Excellent communication and interpersonal skills with confidence in liaising with key stakeholders operational teams and suppliers.

• Proficient in Microsoft applications includingWord Excel PowerPoint Teams SharePointandSmartsheet.

• Strong attention to detailin document preparation data handling and reporting.

• Capable of working independentlyin a remote setting whilemaintainingeffective collaboration with project teams.

• Adaptable and proactive with a positive approach to supporting project delivery and problem solving.

• Demonstrates discretion and professionalismwhen handling sensitive or confidential information.

Desirable:

• Previousexperience infacilities management project administration ormobilisation support.

• Understanding ofmobilisation and transition processeswithin operational or commercial environments.

Were proud to offer a great range of benefits including:

• 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
• Mental Health support and Life Event Counseling
• Get Fit Programme
• Financial and legal support
• Cycle to work scheme
• Access Perks at Work our innovative employee app where you can find:

• Perks: discounts gift cards cashback and exclusive offers
• Life: Search for resources and tools on topics ranging from family and life to health money and work
• Support: Online chat or telephone service for urgent support in a crisis

For more information about ABMs benefits visit our

About ABM:

ABM (NYSE: ABM) is one of the worlds largest providers of integrated facility engineering and infrastructure solutions. Every day over 100000 team members deliver essential services that make spaces cleaner safer and efficient enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate aviation mission critical and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter more connected spaces ABM is investing in the future to meet evolving challenges and build a healthier thriving world. ABM: Driving possibility together.

For more information visit.

ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age disability gender reassignment sex marriage and civil partnership status pregnancy and maternity status race religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.

Required Experience:

Unclear Seniority