Gift Processing Specialist I

To be fully considered for this position all candidates must submit the following at the time of submission:

• A complete and accurate GSU application.
• Resume.

• Cover Letter outlining your experiences as it relates to the purpose and mission of GSU Advancement.

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Minimum Hiring Qualifications:

• High school diploma or GED and two years of administrative experience; or a combination of education and related experience.

Preferred Qualifications:

• Experience with databases and data entry

• Proficiency in spreadsheet and word processing software

• Strong attention to detail

• Dependable punctual and collaborative team members

ABOUT UNIVERSITY ADVANCEMENT

Georgia State University Advancement works to further Georgia States status as a national leader in student success research and innovation and cultural impact. By connecting with alumni engaging donors and increasing philanthropic support for students and scholars were helping to transform lives and build our global community. The University Advancement Division furthers the university and its mission through several departments including Development Corporate & Foundation Relations Alumni Relations and the Georgia State University Foundation.

Georgia State University Foundation Inc.

At the Georgia State University Foundation we approach our work with passion to be excellent to positively impact the Universitys donors on all levels and to find innovative ways to ensure that we uphold the mission of the University. The foundation is registered to solicit charitable contributions with appropriate state governing authorities. By Supporting GSUs mission through these contributions the Foundation works with the rest of the University Advancement to identify cultivate solicit and steward donors.

These are exciting times at the University Advancement. We are growing and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to identify cultivate and steward donors.

Are you ready for us Are you seeking an opportunity with purpose and direction If you are we have the perfect opportunity for you! We hire great people from a wide variety of educational career and personal backgrounds not just because it is the right thing to do but because it makes us a stronger team.

University Advancement is seeking (1)Gifts Processing Specialist Ito join the already incredible team taking Georgia State University to the next level of excellence!

WHAT MAKES UNIVERSITY ADVANCEMENT A GREAT PLACE

• Generous benefits including health dental vision tuition assistance retirement etc.

• A knowledge-sharing organization that works collaboratively with cross-campus and external partners

• Professional development opportunity and mentorship

• A rapidly growing center within an academic setting

WHAT YOU WILL DO

Job Summary

The Gifts & Records Department processes over 24000 gifts and related transactions each year. As the primary data entry point for tax-deductible contributions to the Georgia State University Foundation the Gift Processing Specialist I plays a critical role in ensuring the accuracy and integrity of donor records. Responsibilities include processing a wide range of charitable donations generating official gift receipts managing the walk-in service desk and maintaining proper documentation. The specialist also updates essential donor informationsuch as names addresses employment details phone numbers email addresses and other biographical datato support effective stewardship and engagement.

Job Duties

Gift and Payment Processing

• Processes a variety of routine contributions including checks matching gifts grants simple wire transfers online donations annual pledges payroll deductions and recurring gifts.
• Handles gift and pledge payments for the Alumni Association ensuring proper coding and acknowledgment.
• Generates daily gift receipts and ensures timely delivery to donors.
• When required processes more complex transactions like in-kind gifts stock gifts complex wires planned gifts.
• Supports Athletic Association gift processing including pledges payments and recurring contributions as needed.
• Manually charges credit card gifts when required adhering to secure payment protocols.

Data Entry and Constituent Management

• Creates new constituent and organization records in the database with precision and attention to detail.
• Updates biographical and contact information for constituents as well as new information for organizations to maintain accurate and current records.
• Assists with database clean-up projects related to constituent and gift records.
• Processes online biographical updates

Mail and Document Handling

• Collects sorts and distributes incoming mail on a routine basis.
• Prepares checks received via mail for timely and accurate processing.
• Scans and archives all gift-related documentation to ensure secure and organized recordkeeping.
• Maintains manual filing systems for pledge documentation and backup materials.

Front Office and Administrative Support

• Maintains a professional and welcoming reception area serving as the first point of contact for visitors and callers
• This job description is not intended to be all-inclusive. It is understood that the employee will also perform other reasonably related business duties if requested by the supervisor. Job descriptions are reviewed periodically and may be revised if deemed necessary.
• Individuals will also be required to work some nights and weekends when necessary travel (via plane train or car) at least 15% of the time within and outside of the state of Georgia.