AP Specialist

Newton, MA - USA

Monthly Salary: $ 27 - 30

Posted on: 1 hour ago

Vacancies: 1 Vacancy

Job Summary

Position Summary

This role is responsible for handling financial transactions for assigned properties as well as the corporate office. The Accounts Payable Analyst ensures invoices and payments are processed accurately and within required timeframes while maintaining clear communication with property teams vendors and management. The position supports the accounting department through timely and organized execution of accounts payable and related administrative duties.

Primary Responsibilities

Examine vendor invoices and payment requests for completeness and accuracy
Organize and reconcile invoices with supporting documentation
Enter update and prepare invoices for payment processing
Validate vendor information invoice numbers and billing dates
Confirm required approvals from Property Managers and Accountants prior to payment
Process payment requests and generate accounts payable checks
Work with property management and accounting teams to coordinate check distribution
Reconcile issued checks with corresponding invoices ensuring correct payee details
Prepare and distribute payments to vendors
Track outstanding payables to ensure obligations are met on time
Investigate and resolve billing discrepancies or payment issues
Assist with onboarding new vendors and updating vendor records
Communicate with vendors to address questions and provide payment status updates
Issue and process security deposit refund payments

Core Skills & Attributes

Strong interpersonal and communication abilities
Proven ability to collaborate effectively within a team setting
Self-motivated with the ability to work independently
Highly organized with strong time management skills
Detail-oriented with a focus on accuracy
Adaptable and receptive to process improvements and new procedures
Clear and professional written and verbal communication skills

Requirements

Qualifications & Experience

Background in accounts payable processing
Proficiency in Microsoft Excel and other Microsoft Office applications
Experience with real estate accounting systems preferred; familiarity with Yardi is a plus
13 years of experience in accounts payable or general accounting

Required Skills:

Qualifications & Experience Background in accounts payable processing Proficiency in Microsoft Excel and other Microsoft Office applications Experience with real estate accounting systems preferred; familiarity with Yardi is a plus 13 years of experience in accounts payable or general accounting

Position Summary This role is responsible for handling financial transactions for assigned properties as well as the corporate office. The Accounts Payable Analyst ensures invoices and payments are processed accurately and within required timeframes while maintaining clear communication with propert...