Real Estate Administrative Assistant

The Real Estate Administrative Assistant provides comprehensive administrative and operational support to leadership and team members while delivering exceptional service to clients tenants and visitors. This role serves as the first point of contact for the office manages daily administrative functions supports leasing and property operations coordinates events and travel and helps maintain an organized professional office environment. The ideal candidate is detail-oriented highly organized customer-focused and able to manage multiple priorities while supporting business operations and client service excellence.

• Serve as the first point of contact by warmly welcoming employees clients tenants and visitors
• Answer screen and route incoming phone calls in a professional and timely manner
• Manage incoming and outgoing mail packages and deliveries
• Assist with leasing efforts by helping to locate and coordinate prospective tenants for company-owned rental properties
• Schedule and when necessary conduct property showings for prospective tenants
• Act as the concierge for executive suites supporting tenants and guests with day-to-day needs and requests
• Coordinate and schedule company events including setup and breakdown
• Schedule property maintenance repairs and vendor services; communicate with vendors and track completion of work
• Order prepare and send client appreciation gifts and special acknowledgments
• Maintain a clean organized and professional office environment
• Coordinate travel arrangements for leadership
• Maintain and manage realtor inventory including signage lockboxes riders lockboxes and related materials
• Maintain and order supplies as needed
• Provide general administrative support to leadership and team members to support business operations and client service excellence

• High school diploma or equivalent required; associate degree or relevant coursework preferred
• 2 years of administrative office management or real estate support experience preferred
• Prior experience in a real estate property management or customer-facing environment is a plus
• Strong organizational skills with the ability to manage multiple tasks priorities and deadlines efficiently
• Excellent written and verbal communication skills with a professional and client-focused demeanor
• Proficiency in Microsoft Office (Outlook Word Excel) and Google Workspace
• Ability to quickly learn and effectively use real estate tools and systems (MLS CRM transaction management platforms showing software etc.)
• Detail-oriented with a high level of accuracy in scheduling documentation and follow-through
• Strong customer service skills; ability to interact professionally with clients tenants vendors and team members
• Ability to work independently while also supporting a collaborative team environment
• Comfortable handling confidential information with discretion and professionalism
• Ability to coordinate logistics such as events travel inventory and vendor scheduling
• Problem-solving mindset with the ability to anticipate needs and take initiative
• Reliable punctual and dependable with a strong work ethic
• Valid drivers license and reliable transportation (for errands events or property-related tasks if applicable)
• Ability to lift and carry light to moderate office or event materials (signs boxes supplies etc.)

Required Experience:

Junior IC