Human Resources & Logistic Associate Manager

The Human Resources & Logistic Associate Manager (HRLAM) is responsible for all aspects of the human resource and Administration functions within the country program. Reporting to the Finance & Administration Manager with dotted line accountability to the Senior Director International Human Resources the position is responsible for providing strategic and operational leadership across human resources administration logistics fleet assets IT oversight and office operations within the country program. The incumbent ensures full compliance with EGPAF policies donor regulations and national labor legislation. The overall objective of the position is to support the development and retention of a high-performance work force and a learning culture.

 

1. Human Resources

• Provide leadership and oversee HR operations to ensure strategic initiatives are implemented with a strong emphasis on recruitment development and retention of high-quality staff.   
• Develop and implement national HR strategies plans & budgets that support program objectives and ensure full implementation of defined HR standards & good practices.
• Conduct analysis and market research on salary and benefits trends. Provide HR guidance and recommendations to ensure the program remains competitive.
• Lead workforce planning organizational design and staffing projections aligned with approved budgets donor awards and program priorities.
• Establish and oversee recruiting hiring and orientation plans and procedures for EGPAF employees.
• Establish and oversee internal HR policies procedures and programs.  Ensure communication and compliance with all internal policies and procedures as well as external regulations and applicable labour laws.
• Manage administration of personnel benefits and compliance with tax laws including employee terms & conditions of service salaries & benefits employment contracts and leave records.
• Administer performance management processes to align employee performance with EGPAF program goals and objectives and assist management in creating and retaining high performance employees and teams. 
• Continuously evaluate existing work processes and make recommendations for process improvements ad needed.
• Facilitate employee communication provide employee services and counseling advise on disciplinary grievance and conflict resolution procedures and promote employee safety welfare wellness and health.
• Manage and resolve employee relations issues (Industrial Relations) and assist management with conflict resolution to ensure that issues are identified addressed promptly appropriately and fairly.
• Collaborate with the Director for Operations and the Senior Director- International HR on sensitive matters including litigation.  Implement preventative measures and assist in reducing litigation by ensuring fair and equitable application of policies and practices.
• Interface and coordinate with managers and supervisors to enhance communication education and ensure effective implementation of HR collaboration with the international human resources team to administer communicate and promote EGPAF programs and policies.
• Foster and demonstrate a workplace inclusive of creating opportunity serving others building trust innovation and exceeding expectations
• Coordinate the country office security management plans
• Serve as the performance leader for the country administration team.
• Supervise HR and Administration staff members and oversee the management of seconded personnel.
• Conduct regular field trips to project offices to monitor and review human resource and administrative procedures and assist project staff where appropriate.
• Manage the country learning and development plan identify growth and development opportunities for high potential staff and facilitate management & leadership development initiatives.
• Demonstrate EGPAFs core values in action and champion s culture of respect diversity equity inclusion and belonging.
• Perform other relevant duties and responsibilities as assigned.

1. Office Administration & Operational Support

• Provide overall leadership for office administration functions ensuring efficient day-to-day operations.
• Oversee office maintenance supplies procurement service contracts and administrative systems.
• Supervise administrative staff ensuring adherence to organizational policies and performance standards.
• Develop and implement administrative SOPs to enhance operational efficiency.
• Ensure full compliance with donor regulations (e.g. CDC) EGPAF HR policies labor law and audit requirements including documentation approvals and reporting.

1. Logistics & Fleet Management

• Manage transport operations including vehicle scheduling and driver supervision.
• Monitor fleet performance in the Fleetio system ensuring accuracy of mileage fuel maintenance and compliance data.
• Ensure submission of monthly Fleetio reports by the 15th of each month.
• Coordinate emergency transport needs and ensure contingency plans are in place.
• Oversee travel logistics for staff and consultants including booking compliance checks and cost control.
• Maintain travel records reporting dashboards and ensure adherence to travel policies.
• Coordinate accommodation arrangements for staff and visiting personnel.

1. Asset Management

• Oversee all asset management functions ensuring accurate tracking and safeguarding of Foundation property ensuring compliance with EGPAF and donor asset management regulations.
• Manage the Asset Tiger system ensuring timely updates tagging and reconciliations.
• Coordinate transfer of assets to health facilities as per program requirements.
• Lead asset disposal processes including follow-up on auctions for items marked for disposal.
• Implement asset audit action plans and ensure compliance with EGPAF and donor requirements.

1. Information Technology (IT) Oversight

This role provides managerial oversight and coordination; specialized IT technical support remains the responsibility of designated IT staff

• Provide supervisory leadership to the IT team ensuring systems stability security and uptime.
• Oversee IT operational performance IT policies compliance and disaster recovery readiness.
• Ensure timely coordination and resolution of IT support tickets escalating issues as needed.
• Manage hardware and software inventory replacements lifecycle planning and security standards.
• Oversee allocation maintenance and optimization of printers and other office hardware.
• Support installation and maintenance of security infrastructure including CCTV and access control systems (e.g. Inhambane office).
• Coordinate with HQ IT and external service providers to ensure quality service delivery and alignment with global standards.

1. Audits Compliance & Reporting

• Lead preparation for internal and external audits related to HR administration logistics fleet assets and IT and ensure timely closure of audit findings. Develop track and implement audit action plans for Administration Logistics and IT.
• Prepare and update annual PTA (work plan) for Administration Logistics and IT operations.
• Prepare and submit periodic administrative and logistics reports to management.

Qualifications :

1. Degree in human resource management organization development organizational psychology or similar. A relevant masters degree is a distinct advantage
2. Professional HR certification (national regional or international) preferred.
3. 7-10 years proven working experience in all functional human resource management areas and in progressively responsible roles with sound cross-functional experience.
4. Extensive experience in multi-cultural multi-national and multi-site non-profit organizations preferred.

• Expertise in national labour law employment legislation & employment practices.
• NGO and international donor/grantee compliance experience a plus.
• Excellent interpersonal communications customer service consulting coaching and organizational skills with a track record of driving change and innovation.
• Strong problem solver with strong business skills and strategic acumen organizational diagnostic skills analytical skills and excellent team-building skills.
• High energy and maturity with ability to manage multiple projects simultaneously with competing priorities.
• Both strategic and tactical: able to lead in a role up your sleeves manner that is perceived to be people-centric and effective.
• Demonstrated experience managing multidisciplinary teams (HR administration and/or logistics).
• Culturally astute respectful and tolerant able to promote and support diversity and inclusion in the workplace and able to gain the trust and respect of peers.
• Fluency in English and Portuguese.
• Excellent report writing and presentations skills.
• IT savvy including HR soft wares.
• Willingness to travel regularly to field offices with occasional international travel.

Additional Information :

The Foundation expects all employees to possess the fundamental competencies of interpersonal skills communication accountability continual learning and driving results. The ideal candidate will either be proficient or advanced in the following set of competencies specific to this positions level of Manager:

• Developing Others Developing others is a persons ability to perform and contribute to the organization by providing ongoing feedback and by providing opportunities to learn through formal and informal methods.
• Managing Conflict Managing conflict is a persons ability to encourage creative tension and differences of opinions. He/she will anticipate and take steps to prevent counter-productive confrontations while resolving conflicts and disagreements in a constructive manner.
• Managing People Managing people is a persons ability to build and manage workforce based on organization goals budget considerations and staff needs. He/she will ensure that employees are appropriately recruited selected appraised and rewarded. He/she will also manage a multi-cultural workforce and a variety of workforce situations.

As a global multinational and multicultural organization EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all and that enables them to reach their full potential. EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity color religion sex (including pregnancy gender identity gender expression and sexual orientation) national origin age disability or addition to country law requirements EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee please contact our hotline by phone (US: dial toll free ; all other countries: collect ) or online ( Work :

No

Employment Type :

Contract