Program Coordinator

We are seeking a Program Coordinator to provide our client with administrative and document control support functions. You will report into the Support Services Department Manager and will take direction from the Client Program Manager and Eichleays Site Lead at the client site. This position is based at our clients heavy industrial facility in Blaine WA. Do you thrive in a culture that promotes collaboration both internally and externally Are you passionate about providing support on mid-cap turnaround centered EPC projects Your passion experience and knowledge will be highly valued at Eichleay.

As the Program Coordinator your primary responsibilities in this position will provide professional and efficient administrative and technical support for a suite of projects cooperative assistance among client work groups visitors and contract companies. Some specific aspects will cover document control and project this role you will also be responsible for preparing spreadsheets reports presentation packages specifications and other engineering and administrative documents.

Compensation: $28 to 40 p/h *Anticipated hourly rate may vary based on skills experience qualifications and internal peer equity.â The pay range listed for this position is based on the anticipated base compensation at the time of the posting.â

Additional Job Responsibilities

Health Safety & Environmental Commitment

• Demonstrate awareness and commitment to health safety and environmental standards ensuring zero harm to employees clients and contractors and zero environmental incidents.

Project Support & Coordination

• Provide administrative and technical support to Project Managers Field Coordinators third-party engineering firms and client staff.
• Act as liaison between the program/project and various client departments using tact and professionalism to build effective relationships.
• Schedule and coordinate meetings prepare agendas and record/distribute meeting minutes.
• Assist Project Managers with documentation and project-related tasks as requested.
• Maintain tracking registers and project filing systems.

Administrative & Organizational Tasks

• Perform clerical duties including filing scanning printing and assembling binders/booklets.
• Use Outlook to schedule meetings manage calendars and set up project distribution lists.
• Attend meetings and act as scribe; compile and distribute action items and meeting notes.
• Assist with new hire onboarding including IT equipment setup and Help Desk ticket generation for employees transfers and contractors.

Document Control & Compliance

• Receive log and distribute RFIs; track approvals and follow up for timely responses.
• Ensure IFA comments are captured and entered into the master log.
• Compile and issue IFA/IFC packages; track MOC logs and confirm signatures prior to IFA release.
• Perform quality checks on engineering packages for compliance with client standards.
• Assemble and issue engineering packages for small capital refinery projects.
• Manage timely turnover of project closeout deliverables including CAD files SPI documentation redlines As-built drawings QA/QC documents and vendor documentation.
• Set up project folders and complete project file index requests.
• Track all documents for closeouts and maintain SPT compliance by updating project trackers.

System Updates & Uploads

• Upload redlines into IMS (including SPI redlines).
• Upload QA/QC documentation to ALIM.
• Process DR requests.

Technical Assistance

• Use CAD software to update drawings as needed.
• Assist BP Program Manager with various tasks.
• Update SPT organizational chart and SharePoint as required.

Procurement Support

• Provide backup support for procurement including requisition and purchase order processing.

Job Requirements

• High School diploma and 5 years experience; or equivalent combination of education training and experience.
• Proficient with Microsoft Excel Outlook PowerPoint Teams Visio Word; Adobe Bluebeam Revu Maximo Snag-It AutoCAD. ALIM Nitro pro and other specific software applications.
• Hold a valid TWIC card or have the ability to obtain.
• Able to meet Clients drug and alcohol testing requirements.
• Participate in a random Drug and Alcohol Testing Program.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage multiple tasks and requests.
• Handle information of a confidential nature.
• Work under pressure to agreed deadlines and cope with change.
• Self-motivated to prioritize and manage potentially conflicting situations.
• Demonstrate a can do attitude as a key team member with flexibility enthusiasm reliability and discretion.

Work Environmental & Physical Demands

The characteristics described below are representative of those encountered while performing the essential functions of this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

• While performing duties of this job would occasionally be required to stand walk sit reach with hands and arms climb or balance stoop or kneel talk and hear and use fingers and hands to feel objects tools or controls.
• Must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision distance vision depth perceptions and the ability to adjust focus.
• Overtime may be necessary as workloads dictate. This may include weekdays weekends and/or holidays.
• Job is assigned to work at a clients office/site for an extended period. Appropriate safety training and safety equipment will be provided by Eichleay and the Client as required.

All opportunities with Eichleay will require authorization to work in the US without the need for sponsorship.â Positions will require in-person interactions and may require working on site in an office or field environment.ââ This position is subject to federally mandated drug/alcohol testing. Candidates applying to Eichleay must have the ability to be badged and maintain a badge as a safety sensitive position and/or within the Building and Construction trade for process safety management governed facilities. This will require in-depth drug screening for all positions.â

We are an equal opportunity employer and value diversity at our company. Qualified applicants will receive consideration for employment without regard to race color religious creed sex (including pregnancy childbirth breast-feeding and related medical conditions) sexual orientation gender identity gender expression national origin or ancestry age mental or physical disability (including medical condition) military or veteran status political preference marital status citizenship genetic information or other status protected by law or regulation.â

Use of Artificial Intelligence: At Eichleay we embrace the responsible use of Artificial Intelligence (AI) to enhance efficiency and decision-making across our operations including recruitment.

Required Experience:

IC