Academic Operations Assistant Phase 1

Job Description

Virginia Tech Carilion School of Medicine seeks a detail-oriented service-minded Academic Operations Assistant to provide coordinated support across Phase 1 of the curriculum specifically in the domains of Research Integrated Foundational Sciences (IFS) Clinical Science and Health Systems Science and Interprofessional Practice. Reporting to the Phase 1 Director this role keeps courses assessments and events running smoothly from multi-room presentations and clinical skills sessions to Canvas updates calendars data tracking and faculty/staff support.

Required Qualifications

Demonstrated organizational logistics and customer-service skills supporting time-sensitive academic activities.
Proficiency with Microsoft Outlook and Excel; ability to learn/use Canvas One45 Teams and HokieMart.
Detail orientation for data entry tracking and document management; clear and professional communication.
Ability to provide on-site support during fixed blocks and peak assessment/presentation times.
Ability to move and set up tables/equipment safely; basic A/V troubleshooting.

Preferred Qualifications

Experience working in a classroom/education environment supporting or managing courses events or assessments. Retired or former K-12 teachers strongly encouraged to apply.
Familiarity with QR-based attendance workflows and editing/posting lecture recordings.
Experience coordinating simultaneous multi-room sessions and stakeholder communications.
Knowledge of accessibility best practices for Word/PDF classroom materials.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$25000 varies with hours

$22 - $25/ hr rate

Hours per week

20-29 hours

Review Date

01/31/2026

Additional Information

The department values diversity and continually strives to maintain and promote an inclusive learning working and research environment that embraces all students and employees. We are particularly interested in receiving applications from persons identifying with groups currently underrepresented in the Virginia Tech community.

The successful candidate will be required to have a criminal conviction check.

Virginia Tech Carilion School of Medicine:

In partnership with Carilion Clinic Virginia Tech and the Fralin Biomedical Research Institute at VTC VTC School of Medicine is a cornerstone of one of the nations premier health and biomedical research ecosystems. Located in Roanoke Virginia in the heart of the Blue Ridge Mountains and 40 miles from the Virginia Tech main campus in Blacksburg VTCSOM provides abundant opportunities to deliver innovative discovery-based medical education in a community-based picturesque setting.

Its innovative curriculum includes robust longitudinal mentored research training and a major curricular emphasis on health systems science and interprofessional practice. Students are attracted to VTCSOM for its 99% match rate including competitive specialties and programs. With a 2.3% acceptance rate VTCSOM receives over 6400 applications and is poised for continued enrollment growth.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.