Administrative Assistant Hybrid

Description:

Requirements:

• International Coordinator

  Position Overview:
  The International Coordinator plays a critical role in supporting global operations through effective project coordination communication and administrative excellence. This position requires a highly organized detail-oriented professional with strong project management experience and the ability to collaborate across diverse teams and time zones.

  Key Responsibilities

  Administrative Support

  • Manage executive and team calendars coordinate meetings prepare agendas and organize domestic and international travel logistics.
  • Ensure timely communication and follow-up on key actions and deliverables.
  • Maintain professionalism and accuracy across all administrative interactions.

  Project Planning and Coordination

  • Support cross-functional and international projects by maintaining project plans timelines schedules and deliverables using tools such as SharePoint or Smartsheet.
  • Track project milestones and dependencies escalating risks or delays when necessary.
  • Partner with global stakeholders to ensure alignment and on-time execution.

  Documentation and Reporting

  • Maintain a centralized project documentation repository to ensure version control and accessibility.
  • Prepare edit and format professional documents meeting summaries and reports with a focus on clarity structure and visual presentation.
  • Monitor and track unresolved issues action items and project risks.

  Communication and Collaboration

  • Serve as a liaison across international and cross-functional teams to support communication flow collaboration and consistency.
  • Foster a positive inclusive and solutions-oriented team environment.

  Qualifications & Requirements

  • Minimum 2 years of experience in a project management or project coordination role with proven ability to manage timelines deliverables and cross-functional dependencies.
  • Minimum 2 years of experience supporting multiple leaders with calendar management scheduling and travel coordination.
  • Experience using SharePoint and/or Smartsheet for project management tracking and document organization.
  • Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
  • Strong written and verbal communication skills with excellent editing and document formatting abilities to ensure professional presentation and aesthetic consistency.
  • Highly organized adaptable and detail-oriented with the ability to prioritize in a fast-paced environment.
  • Demonstrated ability to work independently and collaboratively with global teams.
  • Friendly approachable and professional demeanor.
  • Bilingual proficiency (written and verbal) a plus; language(s) based on business need.
  • Positive attitude and commitment to supporting a collaborative high-performance culture..