Executive Assistant Strategic Support

Location: Schaumburg IL (In-Office 5 days per week)

Department: Executive Operations & Strategic Support

Reports To: Executive Assistant to the CEO

Salary: $70000 - $75000/year benefits

Position Summary

Executive Assistant Office & Culture Operations supports the day-to-day operations of the office environment and the employee experience. This role is responsible for office operations workplace readiness and internal culture initiatives while providing executive-level administrative support as assigned.

The position works closely with Event Operations to deliver consistent high-quality internal experience and ensure the office runs smoothly professionally and in alignment with company values. This position will serve as a liaison between the CEO and the team helping maintain clear communication between them.

Key Responsibilities

Executive & Administrative Support (50%)

• Support assigned executives by managing high-priority scheduling travel logistics and operational coordination to ensure seamless day-to-day execution.
• Will assist with meeting preparation follow-up including agendas key action items and accountability tracking.
• Responsible for managing expense reporting and reconciliation with accuracy
• Serve as a trusted partner in maintaining executive organization follow-through and communication across the organization while maintaining discretion and exceptional professionalism.

• Serve as the primary point of contact for office operations and workplace needs ensuring the office space is organized stocked and professional.
• Mostly restocking office supplies greeting clients making sure offices are ready for meetings etc.
• Responsible for the in-office snack program
  • Maintain the in-office snack program including inventory management ordering and supply reconciliation.
• Company Culture (Shared Ownership)
  • Partner with Event Operations to coordinate and execute internal employee experiences and external customer-facing events ensuring consistent high-impact engagement.

• 2 5 years of experience in executive support office operations or administrative roles.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced in-office environment.
• Proficiency in Microsoft Office (Outlook Excel Word PowerPoint).