Events & Communications Executive

The Events & Comms Executive role is responsible for helping to deliver an exciting programme of events and associated marketing activities. Our comprehensive programme of events includes multiple trade shows and exhibitions throughout the year; roundtables and receptions large format internal events & conferences; and a premium hospitality programme for customers and clients the majority of the programme is based in London though occasional travel will be required.

Supporting bank-wide business goals across our Savings Retail & Commercial franchises as well as broadening our brand ambitions events and hospitality play a key role in our marketing strategy. 

Our events and hospitality calendar gives our salespeople and front-line teams some fantastic opportunities to get in front of customers brokers and partners to help generate new business and develop existing relationships. So ensuring all aspects of our events run smoothly is critical its your role to ensure the right people have the right information at the right time to make the most of these opportunities.

So to help deliver brilliant experiences for our people customers and intermediaries how could you help bring our brand to life through events  How could you help demonstrate ROI and influence budgets  And how could you work with the rest of marketing to ensure our events and hospitality activity is joined up with other channels e.g. social media

You will often be working on several events at any given time so the need to be exceptionally organised with the ability to multitask prioritise and to be flexible is key. Many of our events by their nature are also out of usual business hours.

Alongside our sponsorship activity with Saracens Rugby Club and London Mavericks netball we run a premium hospitality programme for key brokers and introducers designed to support these key relationships and deliver against a set of marketing KPIs. You will play an important part in shaping this offering to enhance our brand credibility and drive engagement.

Key Responsibilities

• Support the delivery of a rich and varied programme of events and hospitality.
• Confident and articulate communicator both written and verbal able to communicate appropriately and effectively at all levels across the organisation and externally.
• A can-do and creative attitude alongside strong planning skills to ensure great experiences for our people and guests.
• Support the various business lines with content creation that caters for social media and communications activity (engaging posts and event invitations targeted at specific stakeholders and clients)
• Enable programme delivery through efficient day-to-day events administration including:
• Collating invitation lists creating event invitations that are in keeping with the brand and monitor RSVPs keeping senior stakeholders up to date on numbers and highlighting where rsvps arent meeting expectations.
• Ensuring the events calendar is up to date and the Events & Sponsorship board is reflective of current workload including actions and deadlines as well as budget and post event reporting information.
• Order merchandise events equipment and prepare event materials arranging couriers to deliver on-site.
• Assist in the set up and breakdown of events which will require some out-of-working hours the majority being London based some requiring travel.
• Responsibility for completing compliance forms after each event.
• Logging and processing invoices accurately so that budgets can be monitored and managed.
• Responsible for Head of Events & Sponsorship expenses ensuring completed on time and maintain relevant receipts.
• Manage all internal sign offs in accordance with approval and record keeping processes.
• Support our sponsorship activity helping deliver the initiatives we have planned internally and externally for example ticket distribution attendee management family days etc.
• Support our People team (e.g. Internal Comms) to help deliver our largest set-piece internal events helping to embed the brand and bring our culture to life.

Qualifications :

• Events Management qualification or relevant on job experience.
• Experience in event management.
• Previous experience within a marketing function.
• A keen interest in - and passion for - events and aligned marketing activity
• Content creation/ communication and writing skills essential
• Ability to effectively plan and prioritise multiple projects in a fast-paced multi-faceted environment and able to work well under pressure whilst maintaining flexibility and versatility
• Calm under pressure problem solving attitude
• Ability to work on own initiative as well as be part of a team.
• Proficient in Mircrosoft Word PowerPoint and Excel
• Knowledge of Cvents Event Create desirable

Additional Information :

Your Wellbeing - We take your health and well-being very seriously by providing a range of benefits to give you and your family peace of mind. These include:

• Market leading family friendly policies such as access to our Maternity Adoption and Paternity policies from Day 1 of your employment
• Free access to Headspace a mindfulness & meditation digital health app
• Free access to Peppy digital health app that offers personalised support through fertility treatment becoming a parent or menopause
• EAP (Employee Assistance Programme) - Offering you support on a wide range of subjects including financial concerns mental wellbeing and more general queries around family work housing and health
• Cycle to work scheme
• Discounts on gym membership
• Contributory pension scheme & death in service

Your Lifestyle - Its important you strike the right balance between your work and personal life. We provide benefits to support you when at work and when youre enjoying your leisure time.

• Minimum of 27 days holiday per year
• Option to buy or sell holiday days through our flexi-holiday scheme
• Discounts on gym membership nationwide
• Access to discounts on a range of high street and online brands
• Community support and charitable giving

Your Contribution - Were focused on rewarding those that go the extra mile in helping us achieve our goals.

• Participation in our annual discretionary bonus scheme designed to reward your contribution to our success
• Proudly Shawbrook recognition scheme focused on recognising our role models and thanking our colleagues for a job well done

Remote Work :

No

Employment Type :

Full-time