Lease Administrator

Melbourne - Australia

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

Lease Administrator Melbourne VIC

Location: Melbourne CBD Close to Public Transport
Company: BGIS - Major Victorian Government Services Portfolio
Employment Type: Full-Time Permanent Hybrid with Flexible Start/Finish times
Multiple Positions Available

We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management delivering innovative and sustainable solutions across a range of industries. We pride ourselves on maintaining high standards of safety efficiency and operational excellence.

Purpose of the Role

BGIS is seeking a dedicated Lease Administrator to support the accurate and timely administration of leasing information across a large diverse Victorian property portfolio.

Reporting to the Senior Property Manager you will work closely with both BGIS and government stakeholders to maintain high-quality lease data ensure compliance and contribute to strong portfolio governance.

The ideal candidate is organised collaborative detail-focused and comfortable navigating multiple priorities in a dynamic environment.

Key Responsibilities

Maintain accurate and up-to-date lease records documentation and critical dates within BGIS Connect and associated systems
Process lease variations renewals extensions rent reviews market assessments and related transactions
Support Property Managers with leasing documentation approvals due diligence and stakeholder communication
Ensure compliance with lease obligations statutory requirements financial governance and BGIS quality standards
Liaise with landlords tenants legal representatives and internal teams to resolve discrepancies or gather information
Prepare financial summaries rent schedules outgoings details and reporting to support portfolio financial management
Contribute to transition activities including lease data verification record migration and contract alignment
Support monthly quarterly and annual reporting deliverables
Maintain strong document control audit readiness and traceability
Identify opportunities for improved accuracy efficiency and data reliability

Education Experience & Skills

Essential

Experience in lease administration property operations or commercial real estate
Understanding of lease structures terminology rent reviews and critical date management
Strong attention to detail and document management capability
High numeracy and financial literacy including preparing rent and outgoings summaries
Proficiency with property management or FM systems (experience with lease modules ideal)
Strong communication and stakeholder coordination skills
Ability to work in a fast-paced deadline-driven environment with competing priorities
Analytical mindset with a commitment to continuous improvement and service excellence

Desirable

Qualifications in Property Business Administration Real Estate or related field
Experience in Victorian Government property portfolios
Familiarity with tenancy legislation commercial real estate governance or high-volume lease administration
Exposure to transition projects or large-scale data migration activities

Workplace Flexibility

This position begins on-site at our Melbourne CBD office during training and onboarding. After this period hybrid working (2 days WFH per week) during Core Business Hours is available with flexibility around start and finish times. Occasional local site visits may be required as well as ad hoc additional hours on an as-needed basis.

Why Join BGIS

AFR Best Places to Work 2024 & 2025
Inspiring Workplaces Award Winner 2025
Endorsed by WORK180 as an employer of choice
Wellness programs EAP flu vaccinations
Career progression through internal mobility & secondments
2 paid volunteer days each year
Donation matching & community initiatives
Employee referral bonuses
Leadership development pathways
Service recognition awards
Stretch RAP Veteran Advocacy initiatives
Innovation Council with 1000 ideas delivered
WGEA Compliance Certification

How to Apply

If you are a supportive detail-focused Lease Administrator looking to contribute to a meaningful government portfolio we would love to hear from you.

BGIS is an equal opportunity employer and we strongly encourage applications from women Aboriginal and Torres Strait Islander peoples LGBTQ individuals and people from culturally diverse backgrounds.

Eligibility

To be eligible for the role applicants must have Full Working Rights in Australia

Apply Now

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Unclear Seniority

DescriptionLease Administrator Melbourne VICLocation: Melbourne CBD Close to Public TransportCompany: BGIS - Major Victorian Government Services PortfolioEmployment Type: Full-Time Permanent Hybrid with Flexible Start/Finish timesMultiple Positions Available We acknowledge the Traditional Custodia...