Administrative & Curricular Specialist

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Job Category:

Employment Type:

Job Profile:

Job Summary:

The School of Veterinary Medicine is hiring a Curricular & Enrollment Specialist who will play a central role in managing curricular systems and enrollment workflows while providing limited administrative support to the Associate Dean. Responsibilities include facilitating student enrollment maintaining SIS records ushering course changes through Lumen coordinating course and room schedules and supporting curriculum governance committees. This position offers the opportunity to work closely with faculty staff and students to ensure smooth academic operations and enhance the student experience.

The work environment is collaborative and mission-driven with a strong commitment to excellence in veterinary education. Team members enjoy a supportive culture that values accuracy innovation and continuous improvement. The role combines independent problem-solving with cross-unit partnerships making it ideal for someone who thrives in a dynamic academic setting.

Key Job Responsibilities:

• Provides direction to students and staff on a variety of academic processes and policies including graduation requirements academic standing enrollment and course change requests 10%

• Implements interprets and enforces instructional professional and legal standards and regulations related to student curricular and academic records 5%

• Ensures correct and timely management of student records course registration and degree audits within the student information systems 30%

• Audits and corrects data to ensure accuracy and completeness 5%

• Collaborates with students academic deans faculty advisors and staff to resolve curricular and student record issues 30%

Schedules logistics and secures resources for meetings conferences travel and work unit operations for Associate Dean for Professional Programs. 15%

Sends receives copies and distributes communications to the appropriate entities according to established policies and procedures. 5%

Department:

Office of Academic Affairs School of Veterinary Medicine

Compensation:

Based on qualifications and experience

Required Qualifications:

• HS diploma or GED

• Ability to manage a varied workload across diverse tasks independently.

• Demonstrated experience using software that include MS Windows MS Office (Word Excel and Teams) calendars and database management.

• Attention to detail.

Preferred Qualifications:

• Bachelors Degree

• At least two years of work experience in an academic environment or similar large complex organization.

• At least one year of work experience with SIS or other student information systems

• Knowledge of university policies and procedures related to course and program proposal processes

• Ability to process information and learn in a complex campus environment and work proactively creatively and flexibly to solve problems.

• Excellent verbal and written communication skills and ability to relate complex information in an understandable fashion to a variety of people

Education:

HS Diploma required

Bachelors Degree Preferred

How to Apply:

Please upload a cover letter highlighting your experience and qualifications as they relate to this position and a current resume.

Contact Information:

For questions regarding the application process please contact Nancy Parkinson For questions regarding the position please contact Peggy Schmidt

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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