Administrative Assistant IV

Facilitate in the efficient operation of assigned projects and provide clerical services for ESC programs projects and specialists.

MINIMUM QUALIFICATIONS:

• High school graduate or equivalent
• One year office experience or equivalent training.

KNOWLEDGE SKILLS AND ABILITIES

• Proficient skills in typing word processing file maintenance
• Effective communication and interpersonal skills
• Proficient skills in Office Suite
• Ability to use computer and software to develop spreadsheets databases and word processing
• Basic math skills
• Drivers License

ESSENTIAL FUNCTIONS

• Sort and distribute incoming correspondence and publications.
• Maintain physical and computerized records reports and correspondence in organized filing system.
• Prepare correspondence forms reports and documents and properly route.
• Place and receive telephone calls take reliable messages and route to appropriate staff
• members.
• Prepare workshop and meeting materials and supplies.
• Maintain project expenditure records.
• Requisition materials and supplies.
• Assist specialists in workshop scheduling set up and close out.
• Keep informed of and comply with ESC policies and procedures.
• Maintain confidential information.
• Perform other duties as assigned.

EQUIPMENT USED

• Personal computer printer scanner FAX machine copier calculator typewriter telephone

PHYSICAL DEMANDS

• Prolonged use of computer
• Ability to work with minimal direct supervision

ENVIRONMENT

• Maintain emotional control under stress
• Repetitive hand motions
• Prolonged use of computer
• Work with frequent interruptions

All positions at ESC 3 are defined as security-sensitive. Security-sensitive positions are those which require employees to be entrusted with the certain types of data whether electronic or in paper form. Those data elements as defined by the ESC 3 Data Classification and Handling Policy may include but not limited to:

• Sensitive Personal Information (SPI)

• Personally Identifiable Information (PII)

• Protected Health Information (PHI)

• Family Educational Records (FERPA Data)

• Federal Tax Information (FTI)

• HIPAA (Health Insurance Portability Accountability Act)

It is the employees on-going responsibility to safeguard this type of data and to report any instance of lost or stolen data.

Required Experience:

Junior IC