Job Description Summary

Job Description

The Library Deputy Director of Finance and Administration will be responsible for an approximate operating budget of $46M including an average $10M capital this role you will be responsible for stewarding Pima County Public Library assets including more than 400000 square feet in 27 libraries a fleet of vehicles and multiple technology projects and platforms. This position will oversee major capital projects including library renovations new library construction and other capital this capacity and in collaboration with the executive team the Deputy Director plays a key role in planning directing coordinating and managing the budget financial reporting accounting contract review asset management revenue collection and accounts payable functions. This position reports directly to the Library Director and supervises managerial staff of Library department administrative teams including but not limited to Finance Facilities and Human Resources.

This classification is in the unclassified service and is exempt from the Pima County Merit System Rules.

Essential Functions:

As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Develop and execute strategies to expand the librarys engagement with community members organizations and stakeholders;

• Ensure alignment with the librarys mission and strategic goals;

• Design implement and evaluate community-focused programs and events that meet the needs and interests of diverse populations;

• Collaborate with library staff to ensure successful execution;

• Cultivate and maintain relationships with local businesses schools non-profits and other community organizations; represent the library at community events meetings and conferences;

• Lead efforts to raise awareness of library services and programs through various channels including social media traditional media and community events;

• Develop promotional materials and campaigns to reach target audiences;

• Conduct regular assessments to understand community needs and preferences;

• Utilize feedback to inform program development and service improvements;

• Oversees and support community engagement staff; provide training guidance and performance evaluations to ensure effective team performance;

• Identify potential funding sources and write grant proposals to support community engagement initiatives;

• Assist with fundraising efforts and donor relations as needed;

• Monitor and analyze engagement metrics and program outcomes;

• Prepare reports and presentations to communicate results and impact to library leadership and stakeholders.

Minimum Qualifications:

Masters degree from an accredited college or university in Library Science Public Administration Communications Social Work or a related field as determined by the department head at the time of recruitment AND at least three (3) years of senior management experience in a public sector library system.

(Any equivalent combination of experience training and/or education as determined by the department head at the time of recruitment may be substituted.)

Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies specifically addressing the required and preferred qualifications.):

• Minimum five (5) years coordinating the development and preparation of a taxing district budget or large departmental budget exercising administrative control over departmental expenditures.

• Minimum five (5) years experience analyzing departmental procedures and organizational structures in relation to operational needs.

• Minimum five (5) years experience developing plans and processes to increase efficiency and cost effectiveness.

• Minimum three (3) years experience in negotiating and administrating intergovernmental agreements (IGA) and/or similar instruments with affected jurisdictions for the provision of library services or related entities.

• Minimum one (1) year experience in coordinating the construction maintenance and repair of County operated or maintained facilities with affected jurisdictions County facilities management and contractors or vendors.

• Minimum three (3) years administrating contracts with vendors and service providers through the County Procurement Director or other similar contract administrators.

• Minimum three (3) years experience overseeing or directly supervises professional paraprofessional administrative and/or clerical staff.

• Minimum one (1) year experience in reviewing and analyzing proposed state and federal legislation for potential impact on department operations and processes as well as providing recommendations.

• Minimum four (4) years experience developing and implementing departmental or organizational policies procedures and goals.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Licenses and Certificates:Valid driver license is at time of application.ValidAZdriver license is at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicants suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record.