Senior Executive and Personal Assistant
Share
Job Location:
Huntsville, AL - USA
Monthly Salary:
Not Disclosed
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
COLSA is seeking a Senior Executive and Personal Assistant to provide high-level executive administrative support to the Chairman and other senior executives ensuring that both professional and private matters run efficiently and smoothly.
This is an on-site role at our Corporate Headquarters in Huntsville Alabama.
This role is part of the Executive Support Office reports to the Executive Director of Executive Support and directly supports the Chairman CEO/President Vice President of Community Affairs/Chief of Staff and other senior executive leaders.
The ideal candidate will be very detailed oriented proactive solution-oriented and able to anticipate needs before they arise. They will act as a trusted gatekeeper liaison and right-hand partner. This role requires exceptional discretion a service-first mindset and the ability to thrive in a fast-paced dynamic environment where priorities can shift quickly.
Job Duties:
Executive Administration & Support
Assist the Executive Director Executive Support in coordinating and executing executive priorities & support
- Provide administrative support to the Chairman CEO/President VP of Community Affairs/Chief of Staff and other executives
- Manage complex calendars and coordinate meetings special projects and high-sensitivity activities with precision.
- Arrange executive travel prepare detailed itineraries and process expense reports.
- Coordinate executive engagements corporate hospitality and leadership-related events.
- Support executive meal coordination (daily/weekly) including setup and cleanup.
Executive Suite Management & Hospitality
- Maintain the executive suite (including meeting rooms and dedicated areas) to ensure a polished professional environment.
- Greet and host visitors providing high-level hospitality and client-facing support.
- Answer and direct calls on multi-line phone systems with professionalism and discretion.
Office & Financial Operations
- Purchasing financial reconciliations and credit card expense tracking for Executive Support Office
- Maintain and organize digital and physical filing systems.
- Handle executive correspondence with professionalism and confidentiality.
- Support payroll and accounts payable processing for associated business entities.
- Track receipts manage petty cash and maintain related documentation.
- Perform occasional local errands and manage the company courier vehicle.
Personal Support
- Coordinate personal engagements gifting benevolence initiatives and special events when appropriate.
- Facilitate personal meal arrangements purchasing support and household or service coordination.
- Arrange repairs services and maintenance for select executive-related properties.
- Perform additional administrative logistical financial and personal support tasks based on executive priorities including after-hours responsiveness when required.
At COLSA people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our FamilyofProfessionals!Learn about our employee-centric culture and benefitshere.
Required Experience:
Senior IC
Key Skills
- Senior Care
- Time Management
- Google Docs
- Hoyer Lift
- QuickBooks
- Infection Control Training
- Caregiving
- Office Experience
- Personal Assistant Experience
- Home Care
- Alzheimers Care
- Administrative Experience
About Company
Leading Solutions in Defense, Intelligence, Space, & Civilian Markets Explore Our CapabilitiesCome See Us at Booth #713September 24-26, 2024Read MoreMeet Our Data Science LabThe Art of PossibleLearn MoreGrow With UsExplore COLSA job openingsClick Here Previous slide Next slide Leading ... View more
