Assistant Manager, Maintenance and Trades (Term)

Interested staff members are required tocomplete the following online application to the attention of: The Recruitment Team. This term position is effective immediately and ending on or about August 31 2026.

The York Region District School Board (YRDSB) supports a flexible working culture and currently provides the opportunity for employees to work from home in addition to working in the office for some positions. The YRDSB implemented Working From Home Guidelines to facilitate this work option. Please note this does not apply for school based positions.

In compliance with Board policies and procedures relevant regulations and codes this position is responsible for supporting the effective and efficient operation of the Boards centralized maintenance facility. This role coordinates and oversees maintenance of Board schools and administrative buildings supervises staff supports projects ensuring the provision of safe well-maintained and functional learning and working environments.

Major Responsibilities

• To assist the Manager Maintenance and Trades in planning scheduling and overseeing daily maintenance operations including reactive preventive and predictive maintenance.
• To lead and manage larger multi-discipline repairs in collaboration with other functional areas.
• To coordinate regulatory requirements with permits installation recording and re-inspection of regulatory devices.
• To help track material usage and optimize stock levels to minimize downtime and control costs.
• To support the Manager Maintenance and Trades in the planning and execution of modest capital projects and specialized maintenance initiatives.
• To oversee the warehouse couriers and truck drivers to optimize routing storage and effective usage of the central warehouse and transfer location.
• To coordinate work orders assign tasks to maintenance staff and monitor progress to ensure timely completion.
• To assist in the allocation of resources (staff materials equipment vehicles) for various maintenance projects and daily tasks.
• To support the implementation and monitoring of maintenance schedules and service level agreements.
• To assist in budget tracking and expense monitoring as directed by the Manager Maintenance and Trades.
• To assist with coordinating external contractors and ensuring work meets Board standards and specifications.
• To supervise support employee performance appraisals and participate in the hiring and administration of the collective agreement. This includes supporting co-op and apprentice programs.
• To participate in the planning and formulation of initiatives for service improvements.
• To assist the Managers within Facility Services to develop annual business/work plans and service plans staffing proposals and procedures.
• To assist the with development of service contracts.
• To attend and participate in various meetings and committees as required.
• To perform other duties as assigned.

EDUCATION EXPERIENCE AND QUALIFICATIONS

• Three years post-secondary degree or diploma in Facilities Management Trades Management a recognized skilled trade or a related field or equivalent as approved by the Board is required.
• Trades certification(s) (e.g. Journeyperson in a recognized trade) is highly preferred.
• Minimum five to seven years of progressive experience in facilities maintenance with at least three- years in a leadership or managerial role preferably in an institutional or public sector environment (e.g. school board university municipal government) is required.
• Solid knowledge of building systems (HVAC electrical plumbing structural grounds maintenance) and relevant building codes.
• Strong understanding of health and safety regulations and practices applicable to maintenance operations.
• Proficiency in using CMMS software (Computerized Maintenance Management System) and standard office productivity tools (e.g. Microsoft Office Suite).
• Excellent organizational problem-solving and time management skills.
• Strong verbal and written communication skills with the ability to clearly convey information.
• Ability to work independently and as part of a team adapting to changing priorities.
• Requires a valid Ontario Drivers License and have access to transportation.

LEADERSHIP

• Responsible for leading the maintenance and trades team to foster a positive productive and safety-focused work environment.
• Acts as a point of contact for staff inquiries and disciplinary issues escalating to the Manager Maintenance and Trades as appropriate.
• Supports the Manager Maintenance and Trades in overseeing daily maintenance operations across all Board sites.
• Communicates confidential matters with individuals and groups within and outside of the Board as it relates to facility maintenance practices and related legislation.
• Builds and maintains collaborative relationships with multiple departments internal and external partners for the coordinate maintenance activities.

ACCOUNTABILITY AND DECISION MAKING

• Responsible for maintaining knowledge of and adherence to Board policies and procedures and applicable legislation regulations building codes and Health and Safety standards (e.g. Ontario Building Code Occupational Health and Safety Act Ministry of Education guidelines).
• Ensures that operating staff work in a safe manner and utilize all required health and safety equipment and protective devices and follow all measures and procedures as required by the Occupational Health and Safety Act and Regulations and Regional Policies.
• Investigates and resolves irregularities/discrepancies in delivery service performance and billings with contractors and suppliers.
• Monitors and follows up on client issues outstanding work orders etc.
• Conduct audits to ensure compliance with established quality processes and safety standards.

WORKING CONDITIONS

• Typical corporate office environment.
• Requires use of technology and computer equipment for prolonged periods.
• Regular travel to various YRDSB school sites and Board facilities.
• May be required to respond to after-hours emergencies or support urgent repairs.
• Use of personal protective equipment on construction sites may be required i.e. hard hat high visibility vest and safety footwear.

Equity Diversity and Inclusion Statement

The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives experiences and needs of students and communities. We remain committed to upholding the values of equity diversity and inclusion in our living learning and work environments. We know that diversity underpins excellence and that we all share responsibility for creating an equitable diverse and inclusive Board-community.

Therefore in pursuit of the Boards values we seek members who will work respectfully and constructively with differences and across the organizational hierarchy in actualizing the Boards priorities goals and principles outlined in theDistrict Action Plan. Candidates who have strong racial literacy practices and a commitment to dismantling anti-racism anti-oppression and creating identity-affirming spaces in order to intentionally disrupt racist and hateful acts.

We actively encourage applications from members of groups with historical and/or current barriers to sovereignty equity including but not limited to:

• First Nations Métis and Inuit peoples and all other Indigenous peoples;
• African Black and Black Caribbean peoples (in alignment with Anti-Black Racism Strategy);
• South Asian East Asian Southeast Asian Middle East/West Asian Latino/Hispanic (in alignment with YRDSB Workforce Census to address disproportionalities identified).
• members of groups that commonly experience discrimination due to race ancestry colour religion and/or spiritual beliefs or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities;
• persons who identify as women; and
• persons of marginalized sexual orientations gender identities and gender expressions.

At YRDSB we recognize that many of these identities intersect and therefore equity diversity and inclusion can be complex. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.

Accessibility and Accommodation Statement

We also recognize the duty to accommodate and foster a culture of inclusion. Consistent with the principles of dignity individualization and inclusion we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted candidates will be provided with an overview of the various elements of the hiring process such as skills assessments written practicum presentation interview etc. If an accommodation is required requests can be made in advance of any stage of the recruitment process. All information received relating to a candidates required accommodation will be addressed confidentially by the Recruitment and Retention Team. Please make this request to or a member of the Recruitment Team. If this position is a school based LTO/Contract Teaching position please email the Principal directly to request the accommodation to be made at the school in collaboration with Human Resource Services Disability Management Team.

Important Note for YRDSB Employees: If you have a current accommodation in place through Disability Management please inform your Disability Management Case Manager ( ) to ensure that your accommodation needs can be met in the new role that you are pursuing. If invited to participate in the hiring process and you are unable to perform the essential/bona fide requirements (e.g. physical cognitive requirements) please notify the Recruitment Team by emailing to review next steps (in the email please reference the job title you are applying to).

Important Information for CUPE 1734 Members:

LA.11.7 Those twelve (12) month employees filling vacancies as a result of their applying to a job posting are to remain twelve (12) months at their position. Ten (10) month employees are to remain in their position until the end of the school year. This requirement can be waived with permission from the Superintendent responsible for Human Resource Services. This does not prevent employees from applying for a position or from applying for a promotion during the twelve (12) month period.

CUPE 1734 applicants will be considered to have the required educational qualifications based on the job description for the CUPE 1734 classification they currently hold on a permanent basis in accordance with the terms of the CUPE 1734 Collective Agreement.

LA.7.4 Those transferred to positions not covered by this Agreement will retain their seniority accumulated in the bargaining unit for a period of twelve (12) months or up to twenty-four (24) months by mutual agreement of the parties and if transferred back into the bargaining unit within the agreed upon period they shall be credited with all previously accumulated seniority within CUPE 1734 provided that no bargaining unit employee who has completed his/her probationary period shall be displaced as a result of such transfer. Parties may jointly agree to extend past the 24 months upon mutual agreement between the Board the Union and the Employee.

As a condition of employment and in accordance with the Education Act anyone seeking employment or wanting to volunteer must provide a satisfactory police record check. A Police Vulnerable Sector Check (PVSC) must be completed by the police services in the jurisdiction in which you reside this is based on your home address (only accepted by police services within Canada); must be satisfactory to the YRDSB and completed within six (6) months prior to the scheduled start date. It is the candidates responsibility to provide the results to the Board upon instruction.

We will accept satisfactory PVSCs that name any other school board and other employers (daycare centers OCT and employers that would require a police check for vulnerable persons) in Ontario and obtained within the last six (6) months.

Online applications are collected centrally at the Education Centre - Aurora and are monitored by Human Resource Services. All applications will be screened based on the required education experience and qualifications as noted in the posting and job description and as reflected in the application. Only those candidates meeting these criteria will be eligible to participate in the selection process and only qualified candidates will be contacted.

The personnel file of all internal applicants will be reviewed as part of the selection process.