Executive Assistant to the CEO

This is a remote position.

Position Summary

As the Executive Assistant (Right Hand to the CEO) you will act as a strategic operational partner managing complex workflows internal and external communications and dynamic priorities. You will help bring order to high-velocity high-stakes situations anticipating needs and ensuring that leadership can focus on mission-critical work. Youll be trusted to hold space in ambiguity and instill systems and structure where needed.

Key Responsibilities

Executive Support & Workflow Management

• Inbox & Task Triage: Handle high volumes of email DMs and task requests triage prioritize and act without dropping any items.
  

• Proactive Prep: Stay ahead of leadership by prepping and surfacing relevant materials reminders and context before meetings or deadlines.
  

• Calendar Mastery: Maintain a constantly changing calendar with frequent adjustments rescheduling and reprioritization.
  

• Actionable Synthesis: Translate scattered real-time communications into focused digestible action plans.
  

• Operational Structure: Develop and maintain systems checklists templates and playbooks to reduce chaos and increase repeatability.
  

Strategic Communications & Stakeholder Relations

• Gatekeeping: Serve as the primary gatekeeper managing access to internal teams clients partner organizations and external stakeholders.
  

• Drafting & Editing: Draft proof and refine professional emails decks briefings and written communications on behalf of leadership.
  

• Loop Closure: Track follow up and close open loops delegated by leadership across teams and projects.
  

• Record Keeping: Keep meticulous records of meetings decisions correspondence and contexts to maintain continuity.
  

Project & Task Management

• Pipeline Management: Manage task pipelines deliverables and dependencies ensuring that priorities stay aligned and deadlines are met.
  

• Meeting Facilitation: Participate in strategy planning or leadership meetings; capture notes request clarity and ensure execution of action items.
  

• Problem Solving: Identify obstacles resource gaps or process blockages and propose solutions proactively.
  

Travel & Event Logistics

• Agile Planning: Plan travel logistics (air ground accommodation) with agility for last-minute changes.
  

• Briefing & Research: Prepare briefing materials itineraries contingency plans and pre-visit research for leadership.
  

Requirements

Qualifications & Skills

• Experience: 35 years of experience supporting CEOs founders or senior executives in dynamic environments.
  

• Adaptability: Success in fast-paced high-pressure environments with shifting priorities.
  

• Tech Savvy: Advanced skill level in Microsoft Office Suite Outlook Teams and project management tools (e.g. ClickUp Asana Notion).
  

• Platform Mastery: Hands-on use of task/project management platforms and the ability to enforce structure.
  

• Communication: Excellent written and verbal communication ability to craft clear concise messaging on behalf of leadership.
  

• Critical Thinking: Strong analytical skills able to distill complexity into direction and next steps.
  

• Attributes: Autonomy resourcefulness adaptability and rigorous attention to detail.
  

Benefits

Benefits