Student Support Services Administrative Assistant & Medicaid Specialist

Mountain Views Supervisory Union Central Office

Position Type: Full-Time Year-Round
Department: Student Support Services
Reports To: Director of Student Support Services
FLSA Status: Non-Exempt

About the Position

Mountain Views Supervisory Union is seeking a highly organized detail-oriented Administrative Assistant & Medicaid Specialist to support our Student Support Services Office. This position plays a key role in ensuring efficient office operations supporting special education programming and overseeing the districts Medicaid reimbursement processes. The ideal candidate thrives in a fast-paced environment values accuracy and enjoys working collaboratively with educators administrators and service providers.

Key Responsibilities

Administrative & Office Support

• Provide advanced clerical and administrative support to the Director of Student Support Services.

• Prepare maintain and organize documents records and reports.

• Coordinate meetings events professional development sessions and travel arrangements.

• Serve as a primary office contact responding to inquiries and supporting communication.

Special Education Support

• Assist with preparation of the annual Special Education Services Plan.

• Support special educators with documentation data entry and compliance processes.

• Conduct Child Count reporting and review special education paperwork for accuracy.

• Assist with audits extended year services and technology coordination for staff.

Fiscal & Grants Support

• Assist in budget preparation financial tracking and processing purchase orders.

• Support management and recordkeeping of IDEA-B BEST and other student services grants.

Medicaid Oversight

• Manage Medicaid reimbursement processes for the district.

• Verify eligibility assist providers with documentation and ensure compliance.

• Maintain accurate records and resolve billing or submission issues.

Minimum Qualifications

• Associates degree in business or a related field OR equivalent combination of education and experience.

• Two to three years of administrative or office experience preferred.

• Knowledge of school administration special education operations or Medicaid billing is a plus.

• Strong organizational skills accuracy confidentiality and excellent customer service required.

Work Environment

• Fast-paced office setting with frequent interruptions.

• Requires the ability to manage multiple deadlines and collaborate with a wide range of staff.

Why Join Us

Mountain Views Supervisory Union offers a supportive and mission-driven work environment where your contributions directly support students educators and the community.

How to Apply

Please submit your application resume and references through SchoolSpringor send materials to:

Director of Human Resources
Mountain Views Supervisory Union
70 Amsden Way
Woodstock VT 05091

Equal Opportunity Employer

Mountain Views Supervisory Union and its member districts do not discriminate on the basis of race color national origin sex disability or age and are committed to creating an inclusive environment for all employees.

Required Experience:

IC