Title I Part C Education Program Secretary

Experience Desired:

1. Associates Degree
2. Data Entry Experience

Additional Performance Responsibilities and Job Tasks:

1. Maintain knowledge of current T1C federal regulatory guidance requirements and Nebraska T1C standards.
2. Maintain communication with the schools and families to ensure accuracy of data.
3. Enter and update data into MIS2000 (T1C database).
4. Create and maintain spreadsheets and reports for T1C staff.
5. Answer and make phone calls as requested by Director and/or Coordinator.
6. Track student assessment results for supplemental educational services to migrant students.
7. Assist in the coordination of meetings events and travel.
8. Process purchases purchase orders and payment for T1C materials.
9. Process Travel forms for T1C Staff.
10. Maintain supply inventories and distribute to T1C staff as needed.
11. Maintain confidentiality of information concerning T1C staff students and families.
12. Promote and attend local state and national T1C sponsored events and trainings.
13. Complete routine paperwork.
14. Adhere to all ESU 7 policies procedures and supervisory directives.

Desired Skills and Abilities:

1. Communication:

1. Bilingual in English and Spanish

JOB CLASSIFICATION:

Classified

QUALIFICATIONS:

Educational Level:

High School Diploma or Equivalent

Certification or Licensure:

None

Experience Desired:

None

Employee Characteristics:

Cooperation

Attention to Detail

Dependability

Integrity

Concern for Others

Self-Control

Stress Tolerance

Adaptability/Flexibility

Independence

Initiative

Collaboration

Confidentiality

DEPARTMENT:

See Addendum

REPORTS TO:

See Addendum

REQUIRED RESPONSIBILITIES AND JOB TASKS:

1. Interacting with ComputersUsing computers and computer systems (including hardware and software) to set up functions enter data or process information. This includes: computers to enter access or retrieve data and using word processing spreadsheet and desktop publishing software.
2. Communicating with Supervisors or PeersProviding information to supervisors and co-workers by telephone in written form e-mail or in person.
3. Performing Clerical ActivitiesPerforming day-to-day clerical tasks such as maintaining information files and processing paperwork. This includes: filling out forms and purchase requisitions maintaining digital calendars processing invoices routing multi-line telephone calls and typing correspondence.
4. Getting InformationObserving receiving and otherwise obtaining information from all relevant sources.
5. Documenting/Recording InformationEntering recording storing or maintaining information in written or electronic form. This includes: entering time sheet information performing typing or data entry preparing meeting materials and taking messages.
6. Establishing and Maintaining Interpersonal RelationshipsDeveloping constructive and cooperative working relationships with others and maintaining them over time.
7. Organizing Planning and Prioritizing WorkDeveloping specific goals and plans to prioritize organize and accomplish your work.
8. Communicating with Persons Outside OrganizationCommunicating with people outside the organization representing the organization to customers. This information can be exchanged in person in writing or by telephone email or other digital means.
9. Working Directly with the Public This includes staff school personnel and members of the public.
10. Scheduling Work and ActivitiesScheduling events programs and activities as well as the work of others. This includes: arranging teleconference calls making travel arrangements scheduling meetings or appointments and scheduling or contracting meeting facilities.
11. Updating and Using Relevant KnowledgeKeeping up-to-date technically and applying new knowledge to your job. This includes using oral and written communication techniques. Learn to operate new office technologies as they are developed and implemented.
12. Making Decisions and Solving ProblemsAnalyzing information and evaluating results to choose the best solution and solve problems.
13. Monitoring Processes Materials or SurroundingsMonitoring and reviewing information from materials events or the environment to detect or assess problems.
14. Other duties as assigned.

TECHNOLOGY EXPECTATIONS:

1. Basic computer skills
2. Word processing
3. Calendaring system
4. Google drive
5. Email applications
6. Able to post on ESU 7 Social Media resources
7. Instant messaging
8. Accountability software
9. Internet browsers
10. Electronic and print copyright
11. Marketing software
12. Troubleshoot equipment issues
13. Video conferencing
14. Accounting and HR system
15. Database software
16. Phone System
17. Copy Machines
18. Printers
19. Scanners
20. Screen mirroring/projecting
21. Reservation Systems (Hotels airlines)

REQUIRED SKILLS AND ABILITIES:

1. Communication:
1. Active ListeningGiving full attention to what other people are saying taking time to understand the points being made asking questions as appropriate and not interrupting at inappropriate times.
2. SpeakingTalking to others to convey information effectively. The ability to speak clearly so others can understand you. The ability to communicate information and ideas in speaking so others will understand.
3. Oral Comprehension and ListeningThe ability to listen to and understand information and ideas presented through spoken words and sentences. The ability to identify and understand the speech of another person.
4. WritingCommunicating effectively in writing as appropriate for the needs of the audience. The ability to communicate information and ideas in writing so others will understand.
5. Written ComprehensionUnderstanding written sentences and paragraphs in work related documents. The ability to read and understand information and ideas presented in writing. Understanding written sentences and paragraphs in work related documents.
2. Time ManagementManaging ones own time and the time of others.
3. Selective AttentionThe ability to concentrate on a task over a period of time without being distracted.
4. Service OrientationActively looking for ways to help people.
5. Time SharingThe ability to shift back and forth between two or more activities or sources of information (such as speech sounds touch or other sources).

ESSENTIAL FUNCTIONS:

The essential functions of this position include: (1) regular dependable attendance on the job; (2) the ability to perform the identified tasks and to possess and utilize the identified technology expectations skills and abilities and to perform the identified work activities; and (3) the ability to perform the following identified physical requirements:

PHYSICAL REQUIREMENTS

Never

0%

Occasional 1-32%

Frequent

33-66%

Constant

67%

Standing

X

Walking

X

Sitting

X

Bending/Stooping

X

Reaching/Pushing/Pulling

X

Manual Dexterity Activities

X

Climbing Stairs

X

Driving

X

Lifting 50 Pounds

X

Carrying 20 Feet

X