Change Administrator

Cape Town - South Africa

Monthly Salary: Not Disclosed

Experience Required: 1-3years

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

Role Purpose

The Change Administrator will provide essential administrative coordination and data support to the organisations change leadership team. The role is critical in ensuring smooth execution of change management activities maintaining accurate documentation and supporting reporting cycles. This position requires meticulous attention to detail strong analytical capability and advanced proficiency in data visualization Mentimeter and Microsoft Excel.

Key Responsibilities

Change Administration & Coordination
Coordinate and support day-to-day change management activities.
Maintain and update change logs registers action logs and communication trackers.
Assist in the preparation distribution and storage of change-related documentation including presentations reports and meeting packs.
Support meeting scheduling minute taking and follow-up on action items.

Data Management & Reporting

Consolidate and validate data inputs from various workstreams to ensure accuracy and completeness.
Develop and maintain dashboards trackers and reporting templates for leadership review.
Use advanced Excel functions (pivot tables lookups formulas conditional formatting) to analyse and present data clearly.
Prepare data visualisations to support decision-making and stakeholder engagement.

Stakeholder Support

Provide administrative and coordination support to the change leadership team.
Liaise with internal teams and stakeholders to collect required inputs documentation and updates.
Ensure all communication follows the organisations standards for quality and consistency.

Quality & Governance

Ensure compliance with established change management processes and governance frameworks.
Assist with version control document management and audit readiness.
Proactively identify gaps or risks in documentation or data and escalate appropriately.

Requirements

Skills & Competencies

Technical Skills

Advanced Microsoft Excel skills (pivot tables XLOOKUP/VLOOKUP complex formulas data cleansing).
Ability to create clear compelling data visualisations (Excel PowerPoint or similar tools).
Strong digital literacy and ability to work with project management or collaboration platforms.

Core Competencies

Exceptional attention to detail and accuracy.
Strong organisational skills and ability to manage multiple priorities.
Analytical mindset with the ability to interpret and present data meaningfully.
Excellent written and verbal communication skills.
Ability to work independently while supporting multiple leaders concurrently.
Professional proactive and service-oriented approach.

Qualifications & Experience

23 years experience in an administrative project coordination or change support role.
Experience working in structured change or transformation environments (advantageous).
Relevant diploma in Administration Business Change Management or related field.
Experience supporting senior leaders or multi-stakeholder environments.

Required Skills:

Advanced Microsoft Excel skills (pivot tables XLOOKUP/VLOOKUP complex formulas data cleansing). Ability to create clear compelling data visualisations (Excel PowerPoint or similar tools). Strong digital literacy and ability to work with project management or collaboration platforms.

Required Education:

23 years experience in an administrative project coordination or change support working in structured change or transformation environments (advantageous).Relevant diploma in Administration Business Change Management or related supporting senior leaders or multi-stakeholder environments.

Role Purpose The Change Administrator will provide essential administrative coordination and data support to the organisations change leadership team. The role is critical in ensuring smooth execution of change management activities maintaining accurate documentation and supporting reporting cycles....