HR Administrator

Job Position: HR Administrator

Ref: 5153

Location: PE / Gqeberha

Salary: R15 000 per month commensurate with experience and qualification

Email your updated CV to

Qualifications / Requirements:

• Matriculated
• Ideally residing in Uitenhage or surrounding areas
• Any HR related qualification highly advantageous
• Own reliable transport
• Fully bilingual (Afrikaans and English)
• Well presented and spoken with excellent communication skills and a positive disposition
• Strong people person
• Basic HR experience i.e timesheets employment contract onboarding of new staff processing of payroll data maintaining of employee records scheduling of interviews and supporting of HR Manager
• Effective communication/accurate filing system record keeping

Key Performance Areas:

• PA to HR/IR Manager
• Maintain accurate employee files (electronic and physical) in line with POPIA and Labour Law requirements
• Ensure personnel documentation is complete (contracts ID copies qualifications tax forms etc.) and all Driver documentation is current (licences professional driving permits medical fitness dangerous goods) and track expiration dates and coordinate renewals of essential credentials
• Support recruitment: post job ads screen CVs schedule interviews
• Coordinate onboarding for new hires orientation induction etc
• Update and administer HR policies (leave disciplinary Popia H&S etc)
• Serve as a first point of contact for all general HR queries
• General HR support to all
• Manage/coordinate/order/issue PPE to all staff.
• Communicate professionally with internal staff and management via email and telephonic correspondence
• Liaise with external stakeholders such as recruitment agencies training providers medical practitioners provident fund administrators IOD administrators government agencies Bargaining Council Road Freight Merseta etc
• Assist with grievances and disciplinary processes escalating serious issues to HR Manager/Director
• Co-ordinate/request/confirm dates of all disciplinary hearings/arbitrations/counselling sessions
• Track all employee leave (annual sick family responsibility etc) and ensure accurate recording
• Monitor attendance and assist in addressing absenteeism trends and ensure accurate recording
• Gather and verify payroll data (hours worked overtime deductions benefits) and liaise with internal payroll team
• Handle employee benefits enrolment (medical aid retirement funds) and queries
• Coordinate mandatory training (e.g. safety compliance defensive driving Dangerous Goods Forklift training Merseta)
• Maintain training records and assist with scheduling refresher courses/keep all records valid and updated
• Assist with compiling HR input for statutory reporting (e.g. BEE Audits COIDA incident reports (H&S))
• Prepare/compile all relevant documents/files for yearly audits Bargaining Council Road Freight Industry
• Support compliance with transport-specific legislation and safety standards
• Incident Investigation/Assist HR Manager with all claims/accurate record keeping/submit to payroll to recover
• Weekly preparation and submission of subsistence allowance of drivers to payroll for payment
• Prepare HR reports (leave balances deductions etc) for management/payroll team
• Compile and submit HR weekly reports to COO/MD
• Coordinate staff communications and notices
• Compile/prepare/submit/monitor and handle of all IOD cases in accordance with COIDA and RMA requirements (complete and submit IOD documentation liaise with medical service providers track medical progress return to work dates and maintain IOD records) and ensure accurate reporting and filing of all IOD related records
• Administer employee exits (resignations dismissals etc)
• Prepare and issue exit documentation including UIF Forms Work Schedules Provident Fund withdrawals letter of services Confirmation of Employments and all other related documentation etc
• Assist in implementing and maintaining of All HR policies Health and Safety policies and procedures in line with the OHS Act requirements
• Assist with compile and prepare documentation for various safety audits inspections and compliance reporting
• Maintain health and safety files risk assessments etc

Email your updated CV to

Qualifications / Requirements:

• Matriculated
• Ideally residing in Uitenhage or surrounding areas
• Any HR related qualification highly advantageous
• Own reliable transport
• Fully bilingual (Afrikaans and English)
• Well presented and spoken with excellent communication skills and a positive disposition
• Strong people person
• Basic HR experience i.e timesheets employment contract onboarding of new staff processing of payroll data maintaining of employee records scheduling of interviews and supporting of HR Manager
• Effective communication/accurate filing system record keeping

Key Performance Areas:

• PA to HR/IR Manager
• Maintain accurate employee files (electronic and physical) in line with POPIA and Labour Law requirements
• Ensure personnel documentation is complete (contracts ID copies qualifications tax forms etc.) and all Driver documentation is current (licences professional driving permits medical fitness dangerous goods) and track expiration dates and coordinate renewals of essential credentials
• Support recruitment: post job ads screen CVs schedule interviews
• Coordinate onboarding for new hires orientation induction etc
• Update and administer HR policies (leave disciplinary Popia H&S etc)
• Serve as a first point of contact for all general HR queries
• General HR support to all
• Manage/coordinate/order/issue PPE to all staff.
• Communicate professionally with internal staff and management via email and telephonic correspondence
• Liaise with external stakeholders such as recruitment agencies training providers medical practitioners provident fund administrators IOD administrators government agencies Bargaining Council Road Freight Merseta etc
• Assist with grievances and disciplinary processes escalating serious issues to HR Manager/Director
• Co-ordinate/request/confirm dates of all disciplinary hearings/arbitrations/counselling sessions
• Track all employee leave (annual sick family responsibility etc) and ensure accurate recording
• Monitor attendance and assist in addressing absenteeism trends and ensure accurate recording
• Gather and verify payroll data (hours worked overtime deductions benefits) and liaise with internal payroll team
• Handle employee benefits enrolment (medical aid retirement funds) and queries
• Coordinate mandatory training (e.g. safety compliance defensive driving Dangerous Goods Forklift training Merseta)
• Maintain training records and assist with scheduling refresher courses/keep all records valid and updated
• Assist with compiling HR input for statutory reporting (e.g. BEE Audits COIDA incident reports (H&S))
• Prepare/compile all relevant documents/files for yearly audits Bargaining Council Road Freight Industry
• Support compliance with transport-specific legislation and safety standards
• Incident Investigation/Assist HR Manager with all claims/accurate record keeping/submit to payroll to recover
• Weekly preparation and submission of subsistence allowance of drivers to payroll for payment
• Prepare HR reports (leave balances deductions etc) for management/payroll team
• Compile and submit HR weekly reports to COO/MD
• Coordinate staff communications and notices
• Compile/prepare/submit/monitor and handle of all IOD cases in accordance with COIDA and RMA requirements (complete and submit IOD documentation liaise with medical service providers track medical progress return to work dates and maintain IOD records) and ensure accurate reporting and filing of all IOD related records
• Administer employee exits (resignations dismissals etc)
• Prepare and issue exit documentation including UIF Forms Work Schedules Provident Fund withdrawals letter of services Confirmation of Employments and all other related documentation etc
• Assist in implementing and maintaining of All HR policies Health and Safety policies and procedures in line with the OHS Act requirements
• Assist with compile and prepare documentation for various safety audits inspections and compliance reporting
• Maintain health and safety files risk assessments etc

R15 000 per month commensurate with experience and qualification