Administrative Assistant to Director

Halifax - Canada

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Company :IWK Health

Req ID: 213412
Department/Program: Facilities Protection & Business Cont Corporate Programs and CFO
Location:Halifax
Type of Employment: PermanentHourly FT (100%FTE) x 1position(s)
Start Date: ASAP
Union Status:Non-union Management/Non Union Bargaining Unit
Compensation: $24.2589 - $30.3236/hour
Closing Date: December 24 2025 (Applications are accepted until 23:59 Atlantic Time)

This is not a designated position however preference will be given to qualified candidates who self-identify as Indigenous Black/African Nova Scotians Persons of Colour Immigrants/Newcomers Persons with Disabilities and/or 2SLGBTQIA. Please self-identify on your application.

IWK Health is a respected academic health sciences centre located in Halifax Nova Scotia providing tertiary and primary care for two million children youth adults and families each year across the Atlantic region. We have a team of approximately 4000 employees physicians volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each others talent and celebrate our successes. We collaborate in modern facilities or virtually from home align our work to our values and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment and calling out discrimination as we work and provide care is important to us. We are located in Mikmaki the unceded and ancestral territory of the Mikmaq people. Working in Mikmaki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia and more than 50 historic African Nova Scotian communities who also have a long deep and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination but have more work to do to build that trust acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous Black/African Nova Scotians Persons of Colour Immigrants/Newcomers Persons with Disabilities 2SLGBTQIA to apply to support our goal for our workforce to be representative of the patients families and communities that we care for at all job levels.

The Opportunity

Accountable to the Director the Administrative Assistant (AA) provides confidential administrative service with a high quality of organizational and communication skills to assist and support the Director in ensuring the efficient and effective operation of the portfolio on a daily basis. The AA to the Director functions as a primary point of contact for the Directors office. The AA provides initiative-taking support and oversight for administrative operations and all related activities including regular coordination of activities with other support teams such as: VP Corporate Programs Redevelopment Finance Payroll Accounts Payable/Receivable Procurement Human Resources Public Relations Occupational Health & Safety Infection Control IT etc.

The AA also provides general administrative support to all teams within the Directors addition the AA also provides backup coverage (in the absence of other support staff) within the Directors portfolio Redevelopment portfolio and other areas as required. The AA contributes to the effective functioning of the office of the Director by ensuring high quality standards are met and maintained with respect to documentation (creation and management) and communications originating from this office. The AA ensures seamless communication with the Directors office with staff and internal/external customers and ensures business of the Directors office is conducted in a fiscally responsible manner.

Hours of Work

Monday to Friday; days

Your Qualifications

Grade 12 and successful completion of a recognized Business Office Administration Program required.
Minimum of three (3) years of progressively responsible administrative experience required.
A combination of education training and progressively responsible experience may be considered.
Administrative experience in a healthcare environment preferred.
Excellent judgment diplomacy and discretion in handling confidential and/or sensitive materials is essential.
Proven ability to act decisively and to exercise a high degree of initiative is required.
Superior organization and time management skills are required in order to prioritize and complete assignments in a timely manner.
Flexibility to meet workload demands.
Strong communication skills both written and oral are essential as well as excellent customer service skills.
Advanced working knowledge of Windows Microsoft Office Suite of applications.
Knowledge and experience using SAP UKG Adobe Meditech and Meeting Planner an asset.
Competencies in other languages an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions bargaining units or employment status are advised to seek clarification regarding their seniority benefits and vacation entitlement and/or usage prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

If you are an employee ofIWK Health please apply through the internal careers page to ensure you are flagged as an internal applicant.

Required Experience:

Company :IWK HealthReq ID: 213412Department/Program: Facilities Protection & Business Cont Corporate Programs and CFOLocation:HalifaxType of Employment: PermanentHourly FT (100%FTE) x 1position(s)Start Date: ASAPUnion Status:Non-union Management/Non Union Bargaining UnitCompensation: $24.2589 - $30....