Facilities Administrative Assistant

The Facilities Administrative Assistant will provide administrative support and general clerical services for the Facilities department of HSMC.

This position is full-time 40 hours per week and reports directly to the Director of Facility Development and Maintenance.

Job Responsibilities

• Schedule inspections for buildings fire extinguishers sprinklers alarms HVAC equipment kitchen equipment Board of Health and Life Safety in accordance with regulatory timelines
• Assist maintenance staff with ordering parts and materials as needed
• Develop and maintain relations with executives stakeholders and external parties
• Review and reconcile maintenance invoices for accuracy
• Process tickets assign to maintenance staff monitor progress and run reports as necessary
• Perform administrative duties including composing documents for signature generating reports analysis of data planning business conferences assisting with administration of office procedures and researching a variety of information requests
• Perform and/or assist others in assigned tasks related to information/communication flow
• Maintain and organize various records and files
• Monitor office supplies inventory and place orders as necessary
• Ensure optimal internal and external customer service

Qualifications :

• High School Diploma required
• Minimum one to three years office experience
• Strong written and verbal communication skills
• Proficient in Microsoft Office products
• High level of attention to detail organization and ability to multitask

Benefits

• Medical and Dental Insurance
• Tax Exempt Flexible Spending Plans
• 401(K) Retirement Plan
• Vacation Sick and Holidays
• Professional Development and Educational Benefits
• Voluntary Benefits

Additional Information :

Please visit our website at to learn more about our organization!

Selection for employment is made regardless of race color religion creed sex sexual orientation gender identity/expression pregnancy or pregnancy-related condition marital status national origin ancestry age disability handicap genetic information someone who is a member of applies to perform or has an obligation to perform service in a uniformed military service of the United States including the National Guard on the basis of that membership application or obligation; veteran status or any other bases protected by law. HSMC participates in E-Verify.

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Remote Work :

No

Employment Type :

Full-time