Legal Administrative Assistant I

Under direction the Legal Administrative Assistant I performs the more responsible specialized and technical office support work requiring advanced knowledge of legal terminology and legal clerical procedures; interprets explains and implements the more complex rules policies and operations related to department records programs and services; and performs related work as required.

The Legal Administrative Assistant I acts as a worker to a group of legal office support staff and/or perform the more specialized and responsible legal office support work that requires detailed subject matter knowledge of legal terminology and procedures.

• Instructs employees in the policies and procedures for completing and maintaining various legal documents and in the interpretation and application of laws regulations policies and procedures related to programs of the assigned department.
• Prioritizes and manages workload distribution.
• Acts as a technical resource on the more difficult problems or specialized issues.
• Monitors the quality and timeliness of unit work.
• Provides feedback to a supervisor as requested.
• Processes maintains and prepares a variety of legal forms records and reports; verifies that information or data is complete accurate consistent and in conformance with prescribed format procedures and regulations.
• Researches gathers and reviews confidential information from agencies and processes documents related to assignments; communicates with affected parties to gather needed information and explain procedures.
• Determines acceptability of information and proper action to be taken based on established oral or written instructions.
• Contacts various agencies and organizations regarding the status of documents such as releases of liens case settlements etc.
• Receives assembles and maintains files and other information related to court actions; updates computer information; maintains court calendars by scheduling and reviewing court dates; files information or forwards to staff members.
• Files pleadings orders judgments and a variety of other legal documents in the appropriate court.
• Identifies and corrects deletions or errors in accordance with prescribed format; follows up to secure additional information as needed.
• Produces a variety of legal documents including but not limited to: Notices of Hearing Subpoenas Petitions Dispositions Dismissals Monthly and Special Reviews Warrants and Special Orders in addition to letters reports and fiscal or statistical reports.
• Types from electronic recording devices; proofs typewritten materials for grammar punctuation spelling sentence structure format layout and clarity of language; may verify the consistency completeness and accuracy of references and other information.
• Provides information based on knowledge and interpretation of policies and procedures; performs follow up on caller requests as needed.
• Logs reports from law enforcement agencies; searches manual and automated systems for prior offenses and other relevant information; receives and processes discovery requests and gathers information.
• Maintains information related to assignments by entering information into a manual or computerized data system; serves as a court liaison regarding assigned work activities and related matters.
• May attend court proceedings to take notes and/or enter narratives into a database; may produce and file documents as a result of court proceedings.
• Performs related duties as assigned.

• Leadership and staff development techniques and practices.
• Modern office procedures techniques and equipment.
• Clerical and department work procedures practices specific rules precedence and regulations.
• Proper English grammar vocabulary spelling and punctuation.
• Knowledge of legal terminology phraseology documents and procedures.
• Business letter writing.
• Filing indexing and recording systems and procedures.

• Lead and train subordinate employees effectively.
• Interpret and explain procedures to others.
• Exercise sound judgment when prioritizing organizing assigning and monitoring workload.
• Understand and carry out oral and written instructions.
• Understand interpret and apply laws rules and policies applicable to legal office procedures.
• Exercise independent judgment in determining and selecting the appropriate processes alternatives forms and desired actions within the bounds of established work practices procedures and commonly used regulations.
• Prepare and maintain accurate and comprehensive reports and records.
• Communicate effectively both orally and in writing.
• Establish and maintain effective working relationships.
• Maintain confidentiality.
• Use discretion in organizing work and carrying out assignments with minimum supervision.

If conditions warrant an Experience and Education examination may be conducted in lieu of the Training and Experience examination. Please review the Experience and Education examination information below:

EDUCATION & EXPERIENCE EXAMINATION WEIGHTED 100%
The Education & Experience examination is based solely upon information provided from the application and supplemental information (e.g. resumes transcripts). Information provided from the application and supplemental information will be assessed compared to a standard developed in relation to the elements of the. Special care should be taken to submitting a complete description of your education and experience relevant to the typical tasks scope and minimum qualifications stated on this bulletin. Supplemental information will be accepted but competitors should read this bulletin carefully to determine what kind of information will be useful to those individuals completing the order to obtain a position on the eligible list candidates must receive a minimum rating of 70% on the examination.

Examination administration and processing time is approximately two weeks after the closing date of the job bulletin.