Executive Administrative Assistant
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Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Who We Are:
At Emburse youll not just imagine the future youll build it. As a leader in travel and expense solutions we are creating a future where technology drives business value and inspires extraordinary results.
The Executive Assistant provides administrative support to one or more designated members of senior or executive leadership in the form of managing schedules travel expense reporting and coordinating meetings and conferences.
This is a hybrid role working a minimum of 3 days onsite per week in our Toronto office.
Essential Functions
- Provide administrative support directly related to management or business operations for designated member of senior or executive leadership
- Proactively and meticulously manage the executives schedule and accurately manage calendar in Microsoft Outlook using independent judgment and discretion
- Coordinate meetings and conferences; to include scheduling registration conference call set up developing internal meeting agendas preparing and printing materials making occasional travel arrangements maintaining conference rooms and providing on-site support taking meeting minutes and coordinating catering when necessary
- Maintain equipment for meetings; to include phones conference lines WebEx GoToMeeting and projectors coordinating with IT when necessary
- Type reports memos letters and other documents as neededDevelop and maintain files related to meetings Board committees business documents and contacts ensuring confidentiality standards are met when necessary
- Collect and maintain receipts travel records and corporate credit card records and statementsInterpret and implement company policies to manage the designated executives corporate expense reporting using Emburse software as well as manage the executives direct reports corporate expense reporting in the way of approving denying or inquiring into reported expenses
-Coordinate ordering of specialized office supplies provisions and equipment for designated executiveUse independent judgment and discretion with regards to matters of significance to manage all incoming/outgoing correspondences.
Education and Experience
Education: Required: Degree/Diploma in Business Administration or related field
Experience: Required: 5 years of experience supporting an executive in an administrative capacity
Preferred: Experience in a technology/software industry
Required Skills
- Previous experience directly supporting a CEO or Company President
- Reliable and responsive redirecting questions and concerns to the appropriate personnel in a timely fashion
- Excellent organizational skills with flexibility to re-prioritize as business needs demand
- Ability to work collaboratively with a multitude of departmentsProficient in Microsoft Office Suite
- Excellent communication skills both oral and written
- Ability to work autonomously and as part of a team
- Strong organization skills and ability to manage multiple high priority projects simultaneously and successfully
Why Emburse
Finance is changingand at Emburse were leading the way. Our AI-powered solutions help organizations eliminate inefficiencies gain real-time visibility and optimize spendso they can focus on whats next not whats slowing them down.
A Company with Momentum We serve 12M users across 120 countries helping businesses modernize
their finance operations.
A Team That Innovates Work alongside some of the brightest minds in finance tech and AI to solve real-
world challenges.
A Culture That Empowers Competitive pay flexible work and an inclusive collaborative environment that
supports your success.
A Career That Matters Your work here drives efficiency innovation and smarter financial decision-making
for businesses everywhere.
Shape your future & find whats next at Emburse.
Emburse provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability or addition to federal law requirements Emburse complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Control spend your expense management and corporate travel management with Emburse. Select the best expense management software for your business or organization from our list of award-winning products and software.
