Executive Assistant Umdasch Group Ventures (dfm) from 30 hours per week
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
As an Executive Assistant you will support the Umdasch Group Ventures team in all administrative organizational and project-supported matters. You play a key role in ensuring the smooth execution of operational and governance processes and act as a reliable interface between internal and external stakeholders.
You will collaborate closely with a globally dispersed team requiring strong coordination skills cultural sensitivity and flexibility in working style and time management.
In addition your core responsibilities include:
- Preparing board-level documentation as well as creating presentations reports agendas minutes and communication materials in both German and English
- Planning organizing and coordinating meetings workshops events selected marketing-related activities and business trips (including flights trains hotels and visas)
- Managing office organization invoices orders and expense reports
- Serving as a point of contact and key user for various company systems
- Onboarding new employees including hardware procurement system access and training
- Covering for colleagues during absences and flexibly taking on additional tasks
Qualifications :
We are looking for a highly organized and communicative individual with strong interpersonal skills who enjoys connecting and coordinating across an international environment. You bring a structured working style set clear priorities and drive process improvements while continuously developing yourself.
With curiosity adaptability and resilience you approach challenges effectively. You communicate clearly and respectfully foster strong collaboration and contribute actively to the teams success.
Your Background:
- Completed commercial/business education (e.g. HAK or equivalent)
- At least 5 years experience in a similar executive assistant role in an international setting
- Organizational talent and high sense of responsibility
- Strong MS Office skills and high IT affinity
- Outstanding interpersonal and communication abilities empathy and strength in fostering teamwork
- Excellent German and English skills; additional languages are a plus
- Discretion attention to detail and a proactive independent working style
- Advantageous: strong interest or affinity for marketing and communications topics
Your Competencies:
- Communication: Communicating clearly and respectfully while collaborating constructively with others
- Curiosity: Exploring new ideas and actively expanding knowledge
- Resilience: Taking on challenges and growing from them
- Adaptability: Adjusting to changing requirements and dynamic environments
- Self Reflection: Reflecting on actions and learning from feedback
- Structured Problem-Solving: Analyzing challenges systematically and developing effective solutions
Additional Information :
This position is available on a full-time or part-time basis (minimum 30 hours per week).
What we offer:
- An attractive modern working environment in a successful international family business
- Exciting responsibilities with real impact and creative freedom
- A motivated team and plenty of opportunities for growth and development
- Flexible working hours to support your work-life balance
A competitive market-aligned salary is offered for this position depending on specific qualifications and professional experience.
We are legally required to indicate a minimum salary. According to the collective agreement for the retail sector the annual gross minimum salary for this position is EUR 35126.00 on a full-time basis.
We look forward to receiving your application!
Remote Work :
No
Employment Type :
Part-time
Key Skills
- Accounting Software
- Time Management
- Accounts Administration
- Accounts Receivable
- Accounts Reconciliation
- Administrative Skill
- Leadership skills
- Accounting & Finance
- Accounts Management
- Communication
- Analysis Skills
- Relationship Management
- Team Player Spirit
- Budgeting Skills
- Accounts Payable
About Company
Doka is a world leader in providing innovative formwork, solutions and services in all areas of construction. The company is also a global supplier of well-thought-out scaffolding solutions for a varied spectrum of applications. With more than 180 sales and logistics facilities in ove ... View more
