Quality Systems Coordinator

Melbourne - Australia

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

We are a highly Supportive company.

Kapitol is an innovation-driven construction company based in Melbourne set to outpace and disrupt the industry. As one of Australias fastest-growing design and construct enterprises we proudly combine a fresh approach with decades of expertise. The result is smarter safer more agile building solutions a diverse portfolio including commercial residential and education projects and an award-winning workplace culture.

Our team is an Authentic group of professionals.

As Kapitol continues to grow were strengthening the digital backbone of our Quality function - and were looking for a QMS Coordinator to join the team.

This role is perfect for someone who thrives at the intersection of construction systems and process improvement. Youll help manage and enhance our Quality Management System (QMS) support project teams with digital quality workflows and ensure our tools (particularly Visibuild) are structured accurate and easy to use.

If you love building order optimising systems and uplifting capability across teams youll thrive here.

You will embody an Inspirational approach to work.

What youll do:

Maintain and improve Kapitols Quality Management System (QMS) to support consistency across all projects.
Manage and configure Visibuild: WBS structures ITP templates workflows forms and checklists.
Ensure digital quality tools accurately reflect current construction methodologies and business needs.
Improve system usability information architecture and data integrity across all projects.
Partner with Digital Engineering/IT on QMS updates enhancements and integrations.
Lead QMS onboarding for new projects and new users.
Develop and deliver training guides and resources to uplift digital quality capability.
Provide first-line support for Visibuild and QMS queries.
Support project teams with digital inspections document organisation and recordkeeping.
Analyse QMS data to identify trends gaps and improvement opportunities.
Contribute to continuous improvement of quality documentation templates and system workflows.

What youll bring:

Experience in a QMS digital quality construction systems or document control role.
Strong working knowledge of construction quality platforms (Visibuild preferred).
Excellent organisation accuracy and attention to detail in digital environments.
Strong stakeholder and relationship-building skills across delivery teams and Trade Partners.
Confidence delivering training and onboarding users to digital workflows.
Solid understanding of construction processes documentation and compliance needs.
Proficiency in MS Office and mobile/tablet digital tools.
Bonus: experience configuring QMS platforms (WBS ITPs workflows) ISO9001 exposure or digital template creation.

We are Driven to offer you a great career and benefits.

Career Growth:Advance your skills with leadership and professional development programs.
Innovative Work:Be part of industry-leading projects powered by cutting-edge technology.
Well-Being Focus:Enjoy a safe sustainable and flexible working environment.
Recognition & Impact:Contribute to award-winning projects that make a difference.
Inclusive workplace:We are recognised by the Diversity Council of Australia as an Inclusive Employer 2024-25.

Kapitol is committed to providing an equitable inclusive and diverse working environment.

Rarely does a new hire at Kapitol satisfy all our selection criteria; we would love to hear from those who feel they have potential to be great.

Find out more about Kapitol Group on our website () and follow us on LinkedIn and Instagram for regular updates.

Please be sure to apply directly as we will not be engaging the services of recruitment agencies nor any agency-represented candidates for this role.

Required Experience:

We are a highly Supportive company.Kapitol is an innovation-driven construction company based in Melbourne set to outpace and disrupt the industry. As one of Australias fastest-growing design and construct enterprises we proudly combine a fresh approach with decades of expertise. The result is smart...

We are a highly Supportive company.

Our team is an Authentic group of professionals.

As Kapitol continues to grow were strengthening the digital backbone of our Quality function - and were looking for a QMS Coordinator to join the team.

If you love building order optimising systems and uplifting capability across teams youll thrive here.

You will embody an Inspirational approach to work.

What youll do:

Maintain and improve Kapitols Quality Management System (QMS) to support consistency across all projects.
Manage and configure Visibuild: WBS structures ITP templates workflows forms and checklists.
Ensure digital quality tools accurately reflect current construction methodologies and business needs.
Improve system usability information architecture and data integrity across all projects.
Partner with Digital Engineering/IT on QMS updates enhancements and integrations.
Lead QMS onboarding for new projects and new users.
Develop and deliver training guides and resources to uplift digital quality capability.
Provide first-line support for Visibuild and QMS queries.
Support project teams with digital inspections document organisation and recordkeeping.
Analyse QMS data to identify trends gaps and improvement opportunities.
Contribute to continuous improvement of quality documentation templates and system workflows.

What youll bring:

Experience in a QMS digital quality construction systems or document control role.
Strong working knowledge of construction quality platforms (Visibuild preferred).
Excellent organisation accuracy and attention to detail in digital environments.
Strong stakeholder and relationship-building skills across delivery teams and Trade Partners.
Confidence delivering training and onboarding users to digital workflows.
Solid understanding of construction processes documentation and compliance needs.
Proficiency in MS Office and mobile/tablet digital tools.
Bonus: experience configuring QMS platforms (WBS ITPs workflows) ISO9001 exposure or digital template creation.

We are Driven to offer you a great career and benefits.

Career Growth:Advance your skills with leadership and professional development programs.
Innovative Work:Be part of industry-leading projects powered by cutting-edge technology.
Well-Being Focus:Enjoy a safe sustainable and flexible working environment.
Recognition & Impact:Contribute to award-winning projects that make a difference.
Inclusive workplace:We are recognised by the Diversity Council of Australia as an Inclusive Employer 2024-25.

Kapitol is committed to providing an equitable inclusive and diverse working environment.

Rarely does a new hire at Kapitol satisfy all our selection criteria; we would love to hear from those who feel they have potential to be great.

Find out more about Kapitol Group on our website () and follow us on LinkedIn and Instagram for regular updates.

Please be sure to apply directly as we will not be engaging the services of recruitment agencies nor any agency-represented candidates for this role.

Required Experience:

Key Skills

Microsoft Access
Quality Assurance
Data Collection
HEDIS
ISO 9001
Root cause Analysis
Medical office experience
Quality Systems
Nursing
Quality Control
Quality Management
Manufacturing

Apply Now

About Company

Kapitol

Kapitol Group is one of Australia’s fastest-growing construction companies. Learn more about this award-winning construction company based in Melbourne, building nationwide.

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