Administrative Assistant I (Needham High School) SY25-26

Needham Public Schools is an inclusive dynamic and multicultural community seeking an energetic skilled and warm Administrative AssistantI (10 month Position)to join our team. To enhance our goals of supporting every child Needham Public Schools seeks candidates with diverse backgrounds and experiences.

About Needham Public Schools (NPS): NPS has a deep commitment to the success of our diverse students and families and to the professional accomplishments of its educators. Needham devotes itself to cultural proficiency equity and community collaboration to fulfill the vision of the Portrait of a Needham Graduate. This METCO district comprises 5 elementary schools 2 middle schools and 1 nationally-ranked high school serving approximately 5500 students. NPS is committed to addressing equity in the district by focusing on improving academic performance for historically marginalized students and ensuring our schools are safe for every child and free of bias bullying and hurtful acts that demean and diminish. Read more about our equity work here.

Position Purpose

Under the supervision of the Assistant Principals and working closely with a colleague in the same position performs administrative assistance to ensure the efficient operations of the high schools Grade Level Office (GLO) - which is a hub of information for students staff and families - while creating a welcoming environment for all who interact with the GLO. This position requires flexibility multitasking and a willingness to make quick insightful decisions while maintaining a high level of confidentiality.

Essential Tasks and Responsibilities

Duties include monitoring and tracking of student attendance greeting parents/guardians and visitors responding to inquiries and questions/requests from staff students and parents/guardians answering office phones and forwarding messages preparing reports as requested documenting student discipline issues assisting with distribution of materials as needed filing and other administrative functions.

• Processes student discipline letters including creating filing and sending of letters. Generates reports of student data and assists with communication to students families and staff. Maintains discipline attendance and grade spreadsheets.
• Is an active participant with the attendance team including creating and sharing reports and communicating with families staff and students.
• Willing to explore and learn software systems to improve efficiency of GLO processes.
• Performs administrative support work for school assistant principals. May include drafting correspondence typing editing and other word processing functions. Performs routine tasks such as filing faxing copying and data entry.
• Works with other departments to coordinate the distribution and collection of Advisory activities etc.
• Assists and coordinates with yearly school activities including: welcoming of new students course selection process MCAS testing graduation school photo day including distribution of photos and IDs distribution of planners etc.
• Responsible for the assignment of student lockers and handling of locker problems.
• Responsible for class related activities and events that may include: establishing the graduation database communicating to students and families information related to senior class tasks such as ordering caps and gowns submitting graduating name cards and collecting students outstanding obligations.
• Support the Department of Digital Media and Technology with the distribution and collection of student devices.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the Grade Level Office.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.

Knowledge Abilities and Skills

• Knowledge and experience with school office technology and equipment.
• Knowledge of office management procedures.
• Knowledge of school office environments.
• Ability to maintain confidentiality of information regarding students families employees and others.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to calmly and professionally interact with students families teachers co-workers and visitors in a dynamic environment.
• Ability to describe problems and work orally and/or in writing to the supervisor as required.
• Ability to carry out instructions furnished in written or oral form.
• Ability to understand apply and use desktop computers and software applications (e.g. Google Docs Google Sheets Google Forms MS Word MS Excel MS PowerPoint PowerSchool etc.).
• Ability to problem-solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately and efficiently according to standardized procedures.
• Ability to organize prioritize work responsibilities and use time efficiently.
• Organizational and time management skills.

Working Conditions:

• Works in a standard office and school building environment.
• Sedentary work involves sitting most of the time but may involve walking or standing for long periods of time.

Qualification

• Requires High School Diploma or GED.
• College-level coursework in business word processing and office procedures preferred.
• Associates or Bachelors degree preferred.
• Successful experience with office management in a related area preferred.

This is a 10-month union position working 7 hours per day 35 hours per week exclusive of a half-hour unpaid lunch break per day.

Selection Procedure

All resumes will be screened and selected candidates will participate in a thorough interview process.

Compensation and Benefits:

Please review the Unit D Contract and this page to learn more about employee compensation and salary range for this position is AR2 $25.83-$28.64

The Needham Public Schools does not discriminate on the basis of race color sex sexual orientation gender identity religion disability age active military/veteran status ancestry genetic information or national or ethnic origin in the administration of its educational policies employment policies and other administered programs and addition students who are homeless or of limited English-speaking ability are protected from discrimination in accessing the course of study and other opportunities available through the schools.

Needham Public Schools has a strong commitment to equity. Candidates who also have a strong commitment to this work are encouraged to apply. For more information on our equity work please visit our equity website.