Administrative Assistant

Position Overview

The Administrative Assistant will provide high-level administrative and operational support to the IT Site Leader and the broader IT team. This role requires exceptional organizational skills attention to detail strong communication abilities and the ability to handle sensitive information professionally. The ideal candidate will be proactive resourceful and comfortable working in a fast-paced IT environment supporting cross-functional and global teams.

Key Responsibilities

Administrative & Office Support

• Manage calendars schedule meetings and coordinate appointments for the IT Site Leader.

• Organize on-site and virtual meetings workshops and IT governance reviews.

• Handle travel arrangements expense reports and reimbursement documentation.

Communication & Coordination

• Act as a liaison between internal teams vendors partners and leadership.

• Prepare meeting agendas take minutes track action items and ensure timely follow-up.

• Coordinate communications between local teams and global IT offices.

Documentation & Reporting

• Maintain records contracts and documentation in accordance with IT compliance standards.

• Assist with preparation of presentations reports dashboards and project updates.

• Support procurement-related paperwork vendor quotations and purchase requests.

IT Operations & Site Support

• Track operational activities such as audits compliance deadlines incident reports and IT initiatives.

• Support IT events town halls training sessions and knowledge-sharing initiatives.

Workplace & Logistics Planning

• Manage workspace seating allocation for employees contractors and visitors in partnership with Facilities and HR.

• Track capacity planning and support space planning for organizational growth and team movements.

• Coordinate and manage offsites team outings celebrations employee engagement activities and milestone events.

• Arrange hospitality logistics and scheduling for executive or leadership visits including travel agendas onsite support and follow-up coordination.

Vendor & Facilities Coordination

• Liaise with facilities HR security and finance teams for IT-related support and escalations.

• Coordinate vendor management activities such as scheduling service visits obtaining quotations and maintaining vendor records.

Qualifications :

Qualifications

Education

• Bachelors degree in IT or a related field preferred.

Experience

• 5-8 years of experience in administrative support or executive assistance role preferably in an IT technology or multinational environment.

Skills

• Excellent written and verbal communication skills.

• Strong proficiency in MS Office or Google Workspace (Word Excel PowerPoint Outlook/Gmail).

• Working knowledge of procurement workflows IT ticketing tools (e.g. ServiceNow Oracle) is a plus.

• Ability to multitask prioritize workload and work independently under minimal guidance.

Behavioral Competencies

• Proactive and self-driven

• Highly organized with strong attention to detail

• Customer-focused mindset

• Strong interpersonal and relationship-building skills

• Flexible and adaptable to changing priorities

Additional Information :

Because Western Digital thrives on the power of diversity and is committed to an inclusive environment where every individual can thrive through a sense of belonging respect and contribution we are committed to giving every qualified applicant and employee an equal opportunity.  Western Digital does not discriminate against any applicant or employee based on their protected class status and complies with all federal and state laws against discrimination harassment and retaliation as well as the laws and regulations set forth in the Equal Employment Opportunity is the Law poster.

Western Digital thrives on the power and potential of diversity. As a global company we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees our company our customers and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging respect and contribution.

Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at  to advise us of your accommodation your email please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Notice To Candidates: Please be aware that Western Digital and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests please report it immediately to Western Digital Ethics Helpline or email .

Remote Work :

No

Employment Type :

Full-time