Corporate Services Coordinator

Toronto - Canada

Hourly Salary: $ 33 - 42

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

Start Rate (Non-negotiable): $33.35 per hour

Position Range: $33.35 - $42.24 per hour

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express as well as the PRESTO fare payment system. We are also building new and improved rapid transit including GO Expansion Light Rail Transit routes and major expansions to Torontos subway system to get people where they need to go better faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx equity diversity and inclusion are essential to living our values of serving with passion thinking forward and playing as a team.

Our Corporate Records & Information Management Office is looking for a Corporate Services Coordinator to ensure effective and efficient mail and courier services are provided to the Corporation.

What will I be doing

Provides day-to-day technical guidance to internal Couriers including explaining mail/courier processes and procedures referring complex problems to the Team Lead Corporate Services & Administration.
MaintainsMetrolinx courier daily run sheets records of both internal and external shipments including international.
Operates mail processing equipment (e.g. weigh scales postal metre machine folder & inserter machines letter opener machine) and determines the most appropriate and cost-effective method of sending/shipping mail and parcels (e.g. Canada Post overnight/same day courier).
Prepares mail and parcels for external delivery processes registered mail and courier shipments according to established procedures and policies.
Sorts on-site mail for redistribution across the organization
Delivers and pickup mail/ parcels packages shipments such as IT equipment Supplies interoffice memos etc by car or by walking to a range of intercity locations daily.
Liaises with Metrolinx business units regarding their shipping/mailing requirements and explains/recommends the most efficient and cost-effective methods of shipping/delivery to meet their business needs.
Receives all incoming mail sorting and preparing for delivery to addressee while maintaining confidentiality of information.
Orders supply for the mailroom reviews the need to upgrade equipment and makes suggestions/recommendations to the Team Lead to replace/repair/upgrade mail processing equipment. Arranges for additional funds to be added to the postage metre to ensure postage metre machine is always kept in sufficient funds to meet any demand (e.g. mass mail outs).
Reviews all invoices for mailroom for accuracy and codes appropriately and corrects routine errors. Escalating more complex problems/issues to the Team Lead.
Coordinates and monitors the maintenance schedule for all courier vehicles including organizing regular maintenance appointments oil changes tune ups and follows up as necessary.

This position may require heavy lifting of boxes loading unloading and continuous standing and walking when operating machines in the mailroom facility and when delivering & pickup of mail/shipment between various Metrolinx locations across the intercity . Working hours are Monday to Friday (36.25 hours per week.

What Skills and Qualifications Do I Need

Level of reading writing and learning skills normally attained through completion of high school.
Computer skills ability to operate smartphone working knowledge of MS Office i.e. Word Excel Outlook etc.
Demonstrated progressive experience /training in mailroom procedures.
A good working knowledge of postal regulations and procedures to accurately and efficiently process mail.
Good knowledge of Greater Toronto Area roads and locations to assist couriers in determining most efficient routes.
Good organizational and communication skills. Ability to multitask and customer service oriented.
Experience working with multiple internal clients (Metrolinx business units requiring services) and outside agencies (e.g. external courier companies) to support various corporate requirements for mail and courier services.
Valid Ontario Class G drivers license in good corporate standing.

Accommodation:

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process please let our Recruitment team know by contacting us at: or email @.

Application Process:

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence we recommend that you check your email regularly. If no response is received we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.

Should it be determined that any background information provided is misleading inaccurate or incorrect Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.

#LI-MM3 and #LI-Onsite

Required Experience:

DescriptionStart Rate (Non-negotiable): $33.35 per hourPosition Range: $33.35 - $42.24 per hour Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express as well as the PRESTO fare payment system. We are also building new and improved r...