Legal Secretary Litigation

San Diego, CA - USA

Monthly Salary: Not Disclosed

Posted on: 17 hours ago

Vacancies: 1 Vacancy

Job Summary

RESPONSIBILITIES

Draft revise and finalize legal documents correspondence memoranda and emails.
Handle e-filings in state federal and administrative courts.
Prepare and organize documents and exhibits for hearings arbitrations mediations trials and depositions.
Proofread documents for accuracy grammar and compliance with firm standards.
Create and maintain Tables of Contents (TOC) and Tables of Authorities (TOA).
Schedule and coordinate appointments meetings and litigation deadlines.
Maintain attorney calendars and track critical case dates.
Process new client/matter intakes in accordance with firm procedures.
Use legal software transcription tools and office equipment to manage documents.
Arrange attorney travel including hotel airfare and transportation.
Distribute incoming mail and emails appropriately.
Assist in preparing marketing materials such as pitch folders attorney biographies and presentations.
Provide backup and overflow support for attorneys and staff.
Maintain confidentiality of all firm client and personnel information.

QUALIFICATIONS

High School Diploma or equivalent required.
Minimum 5 years of litigation legal secretary experience.
Strong writing editing and proofreading skills.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint).
Experience with document management systems (iManage preferred).
Excellent organizational skills and ability to prioritize for multiple attorneys.
Strong verbal written and interpersonal communication skills.
Proficient in using office equipment and transcription devices.
Reliable attendance and punctuality.

PHYSICAL REQUIREMENTS

Prolonged sitting with frequent standing and walking.
Regular computer use for document preparation and review.
Clear verbal communication in person and by phone.
Occasional bending climbing or kneeling.
Fine motor skills for typing and office equipment operation.
Ability to lift up to 10 lbs.
Flexibility to work overtime as required.

RESPONSIBILITIESDraft revise and finalize legal documents correspondence memoranda and emails.Handle e-filings in state federal and administrative courts.Prepare and organize documents and exhibits for hearings arbitrations mediations trials and depositions.Proofread documents for accuracy grammar a...