Unit Secretary

Job Summary:                                                                                    

Supports direct patient care activities by performing clerical and receptionist functions and communicates with all persons involved in unit operations.  Follows directions explicitly while functioning with minimal supervision. Supports System and Nursing Strategic Plans Relationship-Based Care and Shared Leadership.

Essential Functions for the Job:

• Performs clerical duties which include but are not limited to:
  • accurate legible transcription
  • copying and filing
  • chart assemble and breakdown
  • telephone etiquette and technical skills
  • scheduling of diagnostic tests
• Initiates updates and/or maintains authorized records and unit log books.
• Maintains unit manuals and resource material.
• Maintains an orderly work environment by minimizing clutter/noise in the nurses station assisting physicians and other health care team members with charts and performing light cleaning duties.
• Monitors requisitions and stocks supplies to maintain unit PAR levels. Reports problems to unit manager in a timely manner.
• Answers telephones and intercoms; receives and conveys messages; places calls as requested.
• Communicates with RN throughout the shift establishing time frames and priorities to facilitate patient care and movement through the system; notifies appropriate departments of patient admissions discharges and transfers.
• Communicates in a professional manner and demonstrates respect for patients/families/significant others and health team members.
• Offers support and feedback to peers and staff.  Applies principles of caring and healing in interactions with patients and families and with colleagues.
• Seeks and supports opportunities for professional growth and development.
• Serves as coach and mentor for less experienced colleagues.
• Offers consistent and visible support to team members.
• Strives to achieve excellence of service as described in the CARE Manual.
• Responds to the following Shore Health System codes: Code Red (in the immediate area) Code Pink (when called) Code Yellow (when called).Responsible for honest behavior in all matters.  To the best of the employees knowledge and understanding complies with all Federal and State laws and regulations.
• Maintains the privacy and security of all confidential and protected health information.  Uses and discloses only that information which is necessary to perform the function of the job.
• Ensures accuracy in the medication process including transport storage and security of medications to include IV solutions.
• Performs related duties as assigned.

The employee in this position must be able to demonstrate the knowledge and skills necessary to provide care based on the age of the patients served. 

He/she must demonstrate knowledge of the principles of growth and development over the life span and possess the ability to assess data reflective of the patients status to interpret the appropriate information needed to identify each patients requirements relative to his/her age-specific needs and to provide the necessary care as described in the departments policies and procedures.

This position requires a person who exhibits a positive attitude excellent communication skills the ability to work productively under stress and who displays a professional demeanor and is able to prioritize work loads.  Must be willing to travel between facilities.

Qualifications :

Minimum Education Experience and License/Certification Required:

• High school diploma or equivalent required
• Minimum of one year of clerical/secretarial experience; preferably in a healthcare setting. 
• Demonstrated keyboard skills. 
• Excellent verbal communication interpersonal and organizational skills.

Additional Information :

All of your information will be kept confidential according to EEO guidelines.

 Compensation:

• Full-Time; Days (7a-3:30p)
• Pay Range: $17.68/hr. - $24.76/hr.
• Other Compensation (if applicable): NA
• Review the 2025-2026 UMMS Benefits Guide

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Remote Work :

No

Employment Type :

Full-time