Office Manager

Helotes, TX - USA

Monthly Salary: Not Disclosed

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

Employment Status: Full time

FLSA Status: Exempt

Work Schedule: Monday - Friday 8 am to 4:30 pm - Some evenings and weekends will be necessary

Reports to: Pastor

Benefits:

Paid Holidays/Holy Days

403(b) Retirement

401(a) Pension Plan

Medical Dental Vision

Employee Assistant Program

Short-term / Long-term Disability

Summary:

The Office Manager oversees the daily administrative operations of the parish office ensuring that the office functions efficiently staff and ministry teams are well-supported and communication flows effectively across the parish. This role manages administrative staff and volunteers maintains office systems coordinates facilities needs and upholds a warm service-oriented environment.

Administrative Leadership & Coordination

Oversee day-to-day office operations ensuring a welcoming and professional environment.
Supervise staff and volunteers; coordinate scheduling and task assignments.
Maintain office policies procedures and administrative systems.
Serve as the main point of contact for internal and external inquiries.

Communication & Support

Manage incoming calls emails mail distribution and general office correspondence.
Ensure timely communication of announcements calendars and updates to staff and ministry leaders.
Support pastoral and ministry teams with administrative tasks meeting coordination and documentation.
Assist with preparing materials for board committee and ministry meetings.

Facilities & Vendor Management

Coordinate building access office equipment maintenance supplies and vendor relationships.
Oversee scheduling for shared spaces conference rooms and common areas.
Work with facilities teams to support event setup safety protocols and general building upkeep.

Recordkeeping & Information Management

Ensure records and databases are maintained accurately including membership or participant records as appropriate.
Oversee document retention confidentiality practices and compliance with organizational policies.
Assist HR with onboarding logistics timesheet collection and administrative HR support.

Financial & Administrative Support

Support basic bookkeeping tasks such as invoice processing or expense reports.
Manage office budget tracking supply purchases and vendor invoicing.
Help coordinate large organizational events trainings and special projects.

This is not necessarily an exhaustive list of all responsibilities skills duties or working conditions associated with the job. while this is intended to be an accurate reflection of the current job management reserves the right to revise as needed. The Archdiocese of San Antonio is an Equal Opportunity Employer.

Requirements

QUALIFICATIONS:

High school diploma or equivalent; bachelors degree preferred
Experience with managing front office operations required
Experience supervising others required

KNOWLEDGE SKILLS AND ABILITIES:

Knowledge of the basic teachings of the Catholic Church
Ability to work independently
Ability to work well with others
Ability to work in a fast-paced environment
Skill in handling multiple tasks simultaneously
Skill in organizing and relating information in an understandable format
Skill in critical thinking and planning
Skill in job appropriate technology
Skill in handling money and purchases

WORKING CONDITIONS:

Required to work some nights and weekends
Required to manage high to moderate levels of stress

Required Experience:

Employment Status: Full timeFLSA Status: ExemptWork Schedule: Monday - Friday 8 am to 4:30 pm - Some evenings and weekends will be necessaryReports to: PastorBenefits:Paid Holidays/Holy Days403(b) Retirement401(a) Pension PlanMedical Dental VisionEmployee Assistant ProgramShort-term / Long-term Disa...