Executive Assistant
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Job Location:
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Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
WELLINGTON MANAGEMENT
Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions tailored to the unique return and risk objectives of institutional clients in more than 50 countries draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.
THE POSITION
The firm is seeking an Executive Assistant position in our Singapore office to support a team of Equity Investment Management Portfolio Managers/Analysts. The mandate of the role is to leverage the investors time and the ideal candidate would be an organized proactive professional who enjoys multi-tasking in a busy team environment. The ideal candidate must be able to work effectively from within the office premises and from home (depending on pandemic circumstances) in line with the firms hybrid / flexible work policies.
RESPONSIBILITIES
Duties will include but are not limited to:
- Proactive calendar management and extensive logistical coordination of meetings with various constituencies (e.g. setting up internal & external conference calls/meetings logistical planning)
- Diligent telephone coverage with gate-keeping expectations
- International travel itineraries and arrangements
- Organizing conference logistics
- Completing expense reports handling daily mail file systems and coverage of phone lines
- Producing various materials including daily reports market data information meeting prep packets research materials etc.
- Helping to coordinate the production of presentation books including collating and binding presentations
- Arranging and orchestrating all client meetings materials daily reports market data information meeting prep packets research materials etc.
- Providing back-up for other department support positions as needed
- Assisting with ad-hoc projects or other duties as assigned
QUALIFICATIONS
We are looking for candidates that have the ability to demonstrate strong business and professional maturity and work proactively in a fast-paced corporate office environment. The ideal candidate would also possess:
- Undergraduate degree strongly preferred; 5-10 years of experience. Investment management and/or Financial/Professional Services background will be viewed favorably.
- Intellectual curiosity and willingness / proven ability to learn
- Advanced proficiency in MS Office (Teams Word Outlook Excel & PowerPoint). Knowledge of Bloomberg Factset and/or desk-top publishing tools will be an advantage
- Effective interpersonal and communication skills
- High level of reliability professionalism and discretion
- Ability to work independently and as part of a team
- Outstanding service orientation and proactive problem-solving skills
- Excellent organizational multi-tasking and prioritization abilities
- Strong detail-orientation and work quality
- Ability to work under pressure tight deadlines and to accommodate last-minute changes
- Positive can-do attitude flexibility
JOB TITLE
Executive AssistantJOB FAMILY
Administrative Services Admin SupportLOCATION
SingaporeNot sure you meet 100% of our qualifications Thats ok. If you believe that you could excel in this role we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill workplace experiences and backgrounds.
As an equal opportunity employer Wellington Management considers all qualified applicants will receive consideration for employment without regard to race color sex sexual orientation gender identity gender expression religion creed national origin age ancestry disability (physical or mental) medical condition citizenship marital status pregnancy veteran or military status genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability or are assisting a candidate with a disability and require an accommodation to apply for one of our jobs please email us at .
We believe that in person interactions inspire and energize our community and are essential to our support of this commitment our employees work from our offices 4 days a week with flexibility to work remotely 1 day a week. We believe that this approach ultimately supports our mission to deliver investment excellence to our clients and their beneficiaries over the long term.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
If Napoleon had met this Wellington, Waterloo would have taken on a whole new meaning: sound asset management. Wellington Management oversees investments for more than 2,000 institutional clients in some 50 countries. It has approximately $620 billion of assets under management. Clien ... View more
