Senior Legal Assistant

Singapore - Singapore

Monthly Salary: Not Disclosed

Posted on: 21 hours ago

Vacancies: 1 Vacancy

Job Summary

Team Summary

The Legal team manages Visas legal affairs across the Asia Pacific region providing strategic advice and services to support business objectives while safeguarding Visas brand and minimizing legal and regulatory risks. Our team is proactive collaborative and dedicated to upholding the highest standards of integrity and compliance.

What a Senior Legal Assistant does at Visa:

The Senior Legal Assistant (SLA) formally reports to the Senior Vice President Chief Counsel Asia Pacific (AP) with oversight and guidance on day-to-day operational activities by the Senior Executive Administrator of the Legal team. This role provides comprehensive administrative and operational support to the Chief Counsel and the AP Legal team. This role is pivotal in driving legal operations initiatives enhancing team engagement and leveraging technology to optimize processes and foster a collaborative legal community.

In this role you are expected to:

Financial and Vendor Management

Support Chief Counsel and key stakeholders on budget tracking management and financial reporting for the AP Legal team
Assist with governance activities including internal audits on internal processes to ensure process relevance and integrity
Manage external counsel and vendor engagements including vendor onboarding and professional fees management
Ensures accuracy in documentation budgeting compliance processes. Working closely with the lawyers to obtain responses to various information reporting (e.g. the monthly report) and other regular or ad-hoc requests

Knowledge and Records Management

Establish and maintain legal information databases new workflows processes and record storage applications for the team to ensure proper knowledge management and compliance with internal policies (e.g. share points contract repository disclosures etc.)
Ensure proper record and information retention e.g. external counsel contacts list legal intermediaries list records index etc.
Support process documentation and identify opportunities for automation and optimization

Global Legal Operations Initiatives

Assist in implementing global legal operations programs and tools to enhance efficiency and standardization
Monitor adoption and provide feedback for continuous improvement

AI & Innovation

Research evaluate and implement AI-powered tools to streamline document organization contract management and knowledge sharing across platforms such as SharePoint Teams and other virtual collaboration channels
Identify repetitive tasks and propose automation opportunities using AI and available tools to improve efficiency and reduce manual workload
Being the champion to drive adoption of AI tools within the AP Legal team

Engagement & Social Initiatives

Organize and coordinate volunteering and social engagement events to strengthen team collaboration
Drive initiatives that foster a positive and inclusive team culture

Cross-Functional Collaboration

Liaise with Finance People and Technology teams to support legal operations initiatives
Participate in global legal operations projects and ensure alignment with enterprise strategies

Operational Support

Coordinate document execution and notarization acting as liaison between business and external counsels
Support the planning and execution of training opportunities and regional events
Support the team with formatting and editing of presentation materials charts letters and documents as needed
Assist with the collation of responses or feedback from all AP lawyers analysis formatting and inputting of data into relevant internal systems (e.g. GORO). Ensure diligent follow-through with respective stakeholders and timely delivery of actions
Provide general administrative/document and other support as and when required

Why this is important to Visa

This role is central to shaping the future of legal operations at Visa driving efficiency innovation and best-in-class project management. The successful candidate will play a key role in embedding AI and digital solutions into everyday legal processes supporting the AP Legal teams delivery of legal support for Visas business.

Qualifications :

What you will need:

We are looking for an experienced individual with a curiosity about payments and Fintech who is results-driven and client-focused. As a candidate you should have:

Bachelors Degree or equivalent qualification
3-5 years of experience in legal operations compliance or vendor management
Strong organizational and project management skills with attention to detail
Excellent communication and stakeholder management abilities
Proficiency in MS Office familiarity with SharePoint and legal technology platforms is a plus
Interest or experience in AI-driven solutions for process improvement is highly desirable
Be comfortable with ambiguity and multi-tasking ability to deliver under high pressure/ tight timelines or changing priorities
Ability to work independently with little to no supervision and as part of a team in a dynamic global environment
Ability to exercise discretion and tact in handling sensitive and confidential information

What will also help:

Experience in business planning/operations across diverse markets/functions within a complex matrix organization
Prior experience in a similar role within in a large law firm or multinational corporation

Additional Information :

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Remote Work :

Employment Type :

Full-time

Team SummaryThe Legal team manages Visas legal affairs across the Asia Pacific region providing strategic advice and services to support business objectives while safeguarding Visas brand and minimizing legal and regulatory risks. Our team is proactive collaborative and dedicated to upholding the hi...