Executive Assistant to CEO

Mumbai - India

Monthly Salary: Not Disclosed

Posted on: 22 hours ago

Vacancies: 1 Vacancy

Job Summary

Role Overview

We are seeking a proactive and detail-oriented Personal Assistant to support our CEO. The ideal candidate will be highly organized professional and capable of handling confidential information with discretion. You will serve as the primary point of contact between the CEO and internal/external stakeholders ensuring smooth coordination scheduling and communication.

Key Responsibilities

1. Calendar & Schedule Management

Manage the CEOs calendar and schedule meetings calls and appointments.
Ensure optimal use of CEOs time by prioritizing tasks and blocking time for focused work.
Send reminders follow-ups and reschedule conflicts.

2. Communication & Correspondence

Draft review and send emails and other communications on behalf of the CEO.
Handle incoming messages and respond promptly and professionally.
Coordinate with internal teams clients and external stakeholders as needed.

3. Meeting Coordination & Minutes

Organize internal and external meetings prepare agendas and take minutes.
Track action items and ensure timely follow-up.
Join meetings when required for support and documentation.

4. Travel & Logistics

Book travel (flights hotels local transport) and manage travel itineraries.
Handle visa arrangements and reimbursements if applicable.

5. Office & Administrative Support

Maintain records files and documents in a systematic manner.
Assist with personal tasks as required by the CEO (minimal but expected occasionally).
Help manage CEOs to-do list and prioritize urgent tasks.

Qualifications & Skills

Bachelors degree (any discipline).
4-5 years of experience as a Personal Assistant Executive Assistant or similar role.
Proficiency in MS Office (Word Excel PowerPoint) and Google Workspace.
Excellent communication (written and verbal) and interpersonal skills.
Strong organizational and multitasking ability.
High level of professionalism and confidentiality.

Required Skills:

calendar & schedule Managementcommunication & correspondanceMeeting coordination & Minutes

Role Overview We are seeking a proactive and detail-oriented Personal Assistant to support our CEO. The ideal candidate will be highly organized professional and capable of handling confidential information with discretion. You will serve as the primary point of contact between the CEO and internal/...