Exams and Data Privacy Officer (Two-year contract) King George V School

KGV School is looking for a person to manage all aspects of internal and external examinations to
manage data and implement ESF policies relating to data addition the post holder will be
required to compile data analysis for staff and students and other data related tasks to ensure the
smooth running of the school database system.

Main Accountabilities:

• Responsible for effective administration and running of external (currently IB IGCSE BTEC)
  and internal examinations including standardised tests and admissions tests.
• Support the production of all examination timetables and school timetables.
• Responsible for all exam communications and correspondence with stakeholders
  students parents teachers and the examination boards.
• Coordinate examination facilities and oversee invigilation procedures.
• Ensure exam board requirements are met in all examinations.
• Responsible for ensuring effective distribution of results.
• Responsible for analysing exam data (internal and external) to spot trends and to produce
  reports for all client groups.
• Implement ESF data privacy policies and conduct checks to ensure data protection.

Exam Administration

• Ensure students are entered accurately and accepted into the appropriate examinations
  before the exam board deadlines.
• Work closely with teachers exam boards and colleagues in the same department in
  producing and publishing timetables for external and internal examinations.
• Ensure examination venues are appropriate and follow up on associated logistics.
• Ensure compliance with all examination board regulations and code of conduct.
• Manage the invigilators to ensure smooth management of the external and internal
  examinations.
• Issue invoices related to examinations and payment records for invigilation
• Ensure arrangements are made for students with needs to sit exams independently.
• Adhere to ESF/school emergency procedures in the event of fire and adverse weather
  conditions.
• Available for late afternoon early evening Saturday shifts when requested.
• Ability to work as part of a team.

Data Administration

• To input manage and transfer data on the system to maintain data integrity
• To collaborate with school administrators to ensure data accuracy and coherence
• To help compile data and statistics for leadership ESF and EDB when required.
• To provide data to assist with modelling and management information (e.g. timetabling
  Assessment Reporting and Recording student academic results etc) when required.
• To assist in maintaining the school timetable
• Understand and implement critical processes including data confidentiality and privacy
  policies.
• To work with the Data and Exams team to develop opportunities to improve the use of data in the school.

Data Privacy Administration

• To implement ESF policies relating to data privacy and translate them into practical day-to-
  day procedures for the KGV context.
• To work with departments across the school to support the vetting of proposed new
  application software online platforms and other apps. This includes all technologies that
  collect and store organisational data.
• To audit existing application software online platforms and other apps used within the
  school and to regularly check that these platforms continue to meet privacy expectations.
• To use Google Workspace administrative tools to identify breaches and resolve any data
  protection leak incidents with staff and students.
• To use Google Workspace to create groups to assist in the protection of data.
• Assist in the creation of a Data Retention Inventory that records what data is held where
  and the schedule for deletion. Assist in managing data retention.
• Work with Data team to keep up to date with Hong Kong laws and ordinances regarding
  privacy requirements
• Work alongside other staff on new projects to advise on privacy requirements

Requirements

• Fresh graduates are welcomed. An undergraduate degree in administration data
  analysis/management computer science or related field is preferred.
• Strong command of spoken English and high computer literacy
• Logical problem solver ability to prioritise and handle complex tasks
• Customer-focused with strong interpersonal and communication skills
• Highly organised and competent with MS Office and Google Suite
• Independent thinker and willing to take the initiative to support the team
• Willing to multi-task be flexible and display robust time management skills.
• Flexibility with working hours
• Ad hoc duties assigned by the line manager

Only application through our recruitment website will be considered.

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

For enquiries please contact Ms Elsa Wong at