Exams and Data Privacy Officer (Two-year contract) King George V School

Main Accountabilities:

• Responsible for effective administration and running of external exams (currently IB IGCSE BTEC).
• Support the production of all examination timetables and school timetables.
• Responsible for effective administration and running of internal examinations.
• Responsible for effectively administering and running standardised tests (CEM MIDYIS YELLIS ALIS).
• Responsible for all exam communications and correspondence with stakeholders students parents teachers and the examination boards.
• Coordinate examination facilities and oversee invigilation procedures.
• Oversee administration of internally assessed components ensuring exam board requirements are met.
• Responsible for ensuring effective distribution of results.
• Responsible for analysing exam data (internal and external) to spot trends and to produce reports for all client groups.

Exam Administration

• Ensure students are entered accurately and accepted into the appropriate examinations before the exam board deadlines.
• Work closely with teachers exam boards and colleagues in the same department in producing and publishing timetables for external and internal examinations.
• Ensure examination venues are appropriate and follow up on associated logistics.
• Ensure compliance with all examination board regulations and code of conduct.
• Manage the invigilators to ensure smooth management of the external and internal examinations.
• Ensure arrangements are made for students who have clashes and the need to sit exams independently.
• Adhere to ESF/school emergency procedures in the event of fire and adverse weather conditions.
• Available for late afternoon early evening and Saturday shifts when requested.
• Ability to work as part of a team.

Data Administration

• To input manage and transfer data on the system to maintain data integrity
• To provide support when required for admissions planning link up data transfer from previous schools and collaborate with school administrators to ensure data accuracy and coherence
• To help compile data and statistics for leadership ESF and EDB when required.
• To provide data to assist with modelling and management information (e.g. timetabling Assessment Reporting and Recording student academic results etc) when required.
• Understand and implement critical processes including data confidentiality and privacy policies.
• To work with the Data and Exams team to develop opportunities to improve the use of data in the school.

Data Privacy Administration

• To implement ESF policies relating to data privacy and translate them into practical day-to-day procedures for the KGV context.
• To work with departments across the school to support the vetting of proposed new application software online platforms and other apps. This includes all technologies that collect and store organisational data.
• To audit existing application software online platforms and other apps used within the school and to regularly check that these platforms continue to meet privacy expectations.
• To use Google Workspace administrative tools to identify breaches and resolve any data protection leak incidents with staff and students.
• To use Google Workspace to create groups to assist in the protection of data.
• Assist in the creation of a Data Retention Inventory that records what data is held where and the schedule for deletion. Assist in managing data retention.
• Keep up to date with Hong Kong laws and ordinances regarding privacy requirements and work across ESF schools for consistent approaches.
• Act as a consultant for new projects to ensure they adhere to privacy requirements

Requirements

• Undergraduate degree in administration data analysis/management computer science or equivalent.
• Strong command of spoken English and high computer literacy
• Logical problem solver ability to prioritise and handle complex tasks
• Customer-focused with strong interpersonal andcommunication skills
• Highly organised and competent with MS Office and Google Suite
• Independent thinker and willing to take the initiative to support the team
• Willing to multi-task be flexible and display robust time management skills.
• Flexibility with working hours
• Ad hoc duties assigned by the line manager

Only application through our recruitment website will be considered.

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

For enquiries please contact Ms Elsa Wong at