The FQE Coordinator will perform a variety of administrative functions to support CAT 5 / CPSI 5 (Confirmation of Periodic Safety Inspections) testing in support of staff manager and other department personnel.
Schedule required daily testing and manage the updates of SAP documents in concert with required AHJ (Authority Having Jurisdiction) documents.
Handle confidential information in a professional and discreet manner.
Coordinate and arrange with customers other Schindler departments and local District office and AHJ required SAIS (Schindler Acceptance Inspectance Standard) CAT 5 and CPSI 5 testing schedules.
Publish schedule for Testers performing the work local office and FQE personnel.
Make necessary arrangements with municipal building departments for inspection as required by local ordinance.
Coordinate both the SAIS and CPSI 5 into one schedule.
Coordinate delivery of test weights where applicable.
Establish maintain and update data files for the department in SAP weekly.
Create POs for purchases.
Maintain Calibrated instrument Database and assist with shipment and Coordination or tooling.
Maintain required Safety equipment for Product Safety Inspectors and Product Safety Leaders.
Maintain Inventory of common components (batteries data tags misc. replacement parts).
Maintain SAP data entry and track violations to closure where applicable.
Manages work orders in SAP as necessary.
Provide day to day direction as needed to ensure back up plans are available when scheduled activities get cancelled.
Make required entry into the Warranty tracker Database.
Make required data entry into Learning Management System for recording required safety training.
Ability to Prepare report such as: job tracking reports SAP reports etc. as requested or required by department or management and in accordance with Best Demonstrated Practice.
Generates reports on an ongoing basis in SAP for open violations OILs (open item lists) relating to the scheduled SAIS and CPSI 5 tests.
Maintain all necessary schedules as well as provide data entry support of field service paperwork via SAP system.

High School Graduate
Business School or Secretarial Degree preferred
Experience supporting a department head
Experience in an Administrative Assistant role
Previous experience with an international company
Proficient in MS Office (i.e. Word Excel PowerPoint)

• Fully vested 401k match up to 7% of total eligible compensation.
• Competitive Medical Dental and Vision Plans - Effective from first day of hire.
• 3 weeks vacation which increases with tenure 7 sick days 3 floating holidays and8 Company Observed Holidays.
• Tuition Reimbursement - Eligible after 6 months of service.
• Parental Leave 100% base pay for 6 consecutive weeks within first year of achilds birth or adoption.
• A wide range of development opportunities to boost your professional and leadership growth.